Executive Assistant

hireQ Consulting; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

A logistics consultancy in Mulgrave is seeking an Executive Assistant to support their Directors. This role involves managing diaries, coordinating communications, and creating efficient processes. The ideal candidate has strong EA experience, exceptional organisational skills, and a proactive mindset. A competitive salary package is offered in a trusted and valued work environment.

Qualifications

• Strong EA experience supporting senior leaders, ideally in transport, logistics or similar fast-paced sectors.
• Exceptional organisation and communication skills — thrive on clarity and follow-through.
• Grit and resilience; calm when things get busy and find a way to get it done.
• Tech confidence with comfort using systems, tools and digital shortcuts.
• Maturity and presence that builds trust to act on behalf of leadership.
• Proactive, can-do mindset with the initiative to fix, improve and make things happen.

Responsibilities

• Take charge of complex and constantly changing diaries, meetings and travel schedules.
• Coordinate key communications, agendas and follow-ups.
• Create smarter, more efficient ways of working.
• Be the connector between the Directors, their teams and customers.
• Support operational coordination and lead special projects.

Skills

Strong EA experience supporting senior leaders

Exceptional organisation and communication skills

Grit and resilience

Tech confidence

Maturity and presence

Proactive, can-do mindset

Job description

Executive Assistant - Freight, supply chain & logistics

Mulgrave, Victoria

Partner the director group accelerate growth by bringing structure, pace and operational excellence to an established and growing freight consultancy.

Our client

An established and highly regarded logistics consultancy built on relationships, reliability and real service. Based in Mulgrave, they've earned their reputation by doing what they say they'll do for their customers every time.

As the business continues to experience consistent growth, they are searching for an Executive Assistant who can partner with their Directors to deliver improved efficiency and focus to their day-to-day. Someone who thrives in the detail, keeps things moving, and isn't afraid to challenge the way things are done to deliver better outcomes.

The role

This is a newly created EA role designed to make a tangible impact. You'll work side-by-side with the Directors — managing their diaries, priorities and communication flow while identifying opportunities to streamline how the business operates. You'll bring pace and order to a busy, hands‑on environment and become the glue that keeps people, information and decisions connected.

Key responsibilities:

• Take charge of complex and constantly changing diaries, meetings and travel schedules.
• Coordinate key communications, agendas and follow‑ups that keep the business moving.
• Create smarter, more efficient ways of working — reducing noise and freeing up time for what matters.
• Be the connector between the Directors, their teams and customers ensuring nothing falls through the cracks.
• Support operational coordination and where appropriate lead special projects across different parts of the business.

What's in it for you

This is not your standard EA role. It's a hands‑on opportunity to build structure around entrepreneurial leaders and help shape how the business runs. On offer is a competitive salary package based on the skills you possess. More importantly you join an environment where you will be trusted, valued and given the space to grow — evolving over time into a right‑hand operator who truly drives impact.

What you'll bring

• Strong EA experience supporting senior leaders, ideally in transport, logistics or similar fast‑paced sectors.
• Exceptional organisation and communication skills — you thrive on clarity and follow‑through.
• Grit and resilience; you stay calm when things get busy and find a way to get it done.
• Tech confidence with comfort using systems, tools and finding digital shortcuts to improve efficiency.
• Maturity and presence that builds trust to act on behalf of leadership and represent the business with professionalism.
• A proactive, can‑do mindset with the initiative to fix, improve and make things happen.

If you're the kind of person who thrives in the middle of the action — organised, sharp, and ready to make a difference, this is the opportunity to grab.

Seniority level

• Associate

Employment type

• Full‑time

Job function

• Administrative, Customer Service, and Human Resources
• Industries: Transportation, Logistics, Supply Chain and Storage, Freight and Package Transportation, and Office Administration