Automotive Delivery Coordinator And Administration Assistant

Werribee Automotive Group; Melbourne; On-site; AUD 50,000 - 70,000; Full time

Job summary

Werribee Automotive Group in Melbourne is seeking an Automotive Delivery Coordinator and Administration Assistant to join our team. This full-time role involves coordinating the delivery of vehicles, scheduling, and providing general admin support to the team.

You will work closely with sales and customers, prepare paperwork, assist with stock and floor plan reviews, and help with daily office tasks. Experience not essential but a can-do attitude and willingness to learn are valued.

Responsibilities

• Helping coordinate delivery dates and collection times for new and used vehicles.
• Assisting with the organisation of vehicle handovers.
• Communicating with the sales team and customers regarding delivery arrangements.
• Helping prepare and organise vehicle paperwork and documentation.
• Assisting with general administration and day-to-day office tasks.
• Providing support to the team wherever needed.
• Quality control on all outgoing vehicle deliveries.
• Era/Pentana experience preferred but not essential.
• Coordinate aftermarket accessory fitting to vehicles.
• Together with Stock Control, fulfil other adhoc admin duties such as dealer swaps, registrations, etc.
• Coordinate/process vehicle repairs and get ready orders.
• Assist with acquisitions and disposal tasks.
• Reviewing floor plan levels and ensuring correct stock allocation alongside management.

Job description

Automotive Delivery Coordinator And Administration Assistant

We're looking for a friendly, organised and reliable person to join our team as a Vehicle Delivery & Administration Assistant

This is a varied role that involves coordinating the delivery of new and used vehicles, assisting with scheduling and providing general administrative support to the team.

We're looking for someone who enjoys keeping things organised, communicating with people and being part of a team. With plenty of opportunities to learn and develop within the role, experience in this role is not necessary but will be highly regarded.

Some of the functions include:

• Helping coordinate delivery dates and collection times for new and used vehicles.
• Assisting with the organisation of vehicle handovers.
• Communicating with the sales team and customers regarding delivery arrangements.
• Helping prepare and organise vehicle paperwork and documentation.
• Assisting with general administration and day-to-day office tasks.
• Providing support to the team wherever needed.
• Quality control on all outgoing vehicle deliveries.
• Era/Pentana experience preferred but not essential.
• Coordinate aftermarket accessory fitting to vehicles.
• Together with Stock Control, fulfil other adhoc admin duties such as dealer swaps, registrations, etc.
• Coordinate/process vehicle repairs and get ready orders.
• Assist with acquisitions and disposal tasks.
• Reviewing floor plan levels and ensuring correct stock allocation alongside management.

We're looking for someone who:

• Is organised and enjoys keeping things running smoothly.
• Has a friendly and helpful approach.
• Communicates well and enjoys working with others.
• Has a good eye for detail.
• Is comfortable using computers, email and basic office programs.
• Is willing to learn and happy to lend a hand when needed.

Previous experience in administration, customer service or the automotive industry would be an advantage, but it's not essential. We're happy to consider someone with the right attitude who is keen to learn. In return for your efforts we offer secure employment and a competitive salary package. Training provided.

This is a full-time position 8:30am - 5:00pm Monday to Friday.