Experienced Automotive Parts Coordinator

city prestige autobody; Sydney; On-site; AUD 60,000 - 85,000; Full time

Job summary

city prestige autobody in Sydney is seeking an experienced automotive parts coordinator to manage parts ordering, receiving, allocation and supplier communications for our workshop, ensuring accuracy, quality and timely delivery.

You will check delivered parts against each vehicle and repair job, label parts with job numbers and dates, handle supplier returns and credits, and work with the accounts team to input expenses and prepare monthly statements.

Job description

Experienced Automotive Parts Coordinator

We are seeking an experienced, reliable and motivated Automotive Parts Coordinator to join our team. The successful candidate will be responsible for managing all aspects of parts ordering, receiving, allocation, supplier communication, returns and credits to ensure the smooth and efficient operation of our workshop.

Key Responsibilities

Order, receive and allocate all parts required for repair jobs, ensuring accuracy, quality and timely delivery.

Communicate proactively with suppliers, customers, technicians and management regarding parts availability, order status, back orders, delays and discrepancies.

Maintain accurate parts information, purchasing records and documentation using systems such as IBodyshop and Parts Check.

Check delivered parts against the relevant vehicle and repair job, ensuring correct quantities, quality and specifications.

Label all parts with the relevant job number and estimated completion date, and ensure invoices contain the necessary vehicle and job details.

Manage supplier returns, credits, discrepancies and outstanding claims, ensuring all are followed up and processed promptly.

Monitor urgent orders and advise the Production Manager and Site Manager of any issues affecting repair schedules.

Assess supplier performance, maintain strong supplier relationships and report ongoing problems to management.

Maintain a clean, organised and efficient parts storage area.

Work closely with accounts team, enter expenses, purchases into Ibodyshop and prepare statements for payment each month

Attend production and vehicle release meetings, provide parts to tradespeople as directed, and comply with all company policies, procedures and safety standards.

Perform other reasonable duties as directed by management.

What We Offer

Competitive remuneration based on experience.

Opportunities for career growth and professional development.

Training and mentoring from experienced industry professionals.

A friendly, supportive and professional team environment.

The opportunity to build a rewarding, long-term career within a respected automotive repair business.