Automotive Delivery Coordinator And Administration Assistant

Werribee & Western Automotive Group; Melbourne; On-site; AUD 42,000 - 54,000; Full time

Job summary

Werribee & Western Automotive Group in Melbourne is seeking a friendly, organised Vehicle Delivery & Administration Assistant to join our team. The role involves coordinating the delivery of vehicles, scheduling handovers, and providing general admin support across the office.

No previous experience is required, but a can-do attitude and good communication help. You will work with the sales team and customers, prepare paperwork, manage day-to-day tasks, and assist with stock and floor plan

Qualifications

• Friendly, organised and reliable with good communication.
• Willing to learn and contribute to a team.
• Comfortable using computers, email and basic office programs.

Responsibilities

• Coordinate delivery dates and handovers for vehicles.
• Provide general administration support to the team.
• Liaise with sales staff and customers on delivery arrangements.
• Prepare and organise vehicle paperwork and documentation.
• Support day-to-day office tasks and stock coordination.

Skills

Organised

Friendly approach

Good communication

Attention to detail

Computer & email proficiency

Willingness to learn

Tools

Microsoft Office

Job description

• Excellent career with management support

• Kick start the new year in a new career
• High Volume Brands
• Excellent career with management support

Vehicle Delivery & Administration Assistant

We're looking for a friendly, organised and reliable person to join our team as a

This is a varied role that involves coordinating the delivery of new and used vehicles, assisting with scheduling and providing general administrative support to the team.

We're looking for someone who enjoys keeping things organised, communicating with people and being part of a team. With plenty of opportunities to learn and develop within the role, experience in this role is not necessary but will be highly regarded.

Some of the functions include

• Helping coordinate delivery dates and collection times for new and used vehicles.
• Assisting with the organisation of vehicle handovers.
• Communicating with the sales team and customers regarding delivery arrangements.
• Helping prepare and organise vehicle paperwork and documentation.
• Assisting with general administration and day-to-day office tasks.
• Providing support to the team wherever needed.
• Quality control on all outgoing vehicle deliveries.
• Era/Pentana experience preferred but not essential.
• Coordinate aftermarket accessory fitting to vehicles.
• Together with Stock Control, fulfil other adhoc admin duties such as dealer swaps, registrations, etc.
• Coordinate/process vehicle repairs and get ready orders.
• Assist with acquisitions and disposal tasks.
• Reviewing floor plan levels and ensuring correct stock allocation alongside management.
• General administration duties.

We're looking for someone who

• Is organised and enjoys keeping things running smoothly.
• Has a friendly and helpful approach.
• Communicates well and enjoys working with others.
• Has a good eye for detail.
• Is comfortable using computers, email and basic office programs.
• Is willing to learn and happy to lend a hand when needed.

Previous experience in administration, customer service or the automotive industry would be an advantage, but it's not essential. We're happy to consider someone with the right attitude who is keen to learn. In return for your efforts we offer secure employment and a competitive salary package. Training provided.

This is a full-time position 8:30am - 5:00pm Monday to Friday.