Arts Administration Assistant

Carmichael College; Morayfield; On-site; AUD 35,000 - 48,000; Part time

Job summary

Carmichael College, a Prep to Year 11 co-educational Christian college in Morayfield, seeks a part-time Arts Administration Assistant (term-time only) to support curriculum and extra-curricular programs. The role involves general administration, event support, and communications, with some evening/weekend events.

Key tasks include coordinating administration for Arts programs, handling queries and sign-ups, assisting with rehearsals and events, and maintaining storerooms/resources in

Qualifications

• Excellent communication and interpersonal skills.
• Demonstrated organisational skills, including the ability to prioritise and manage multiple tasks concurrently.
• Ability to work autonomously, as well as in a busy team.
• Intermediate proficiency with Apple environment and Microsoft Office, primarily Excel, Word and management systems as relevant.
• Ability to foster and maintain stakeholder relationships.
• Ability to provide excellent customer service to internal and external community members.
• Ability to use initiative and problem solve.
• Database (Sentral) experience, or the ability to learn quickly.
• A current Blue Card (working with children check).

Responsibilities

• Providing administrative support for the Arts curriculum programs and extra-curricular programs.
• Attending to incoming queries, scheduling and calendar tasks and managing sign-ups.
• Assisting Arts staff for rehearsals, performances, productions, concerts, meetings, functions and other events.
• Communicating relevant updates and notices to staff.
• Liaising with internal and external stakeholders in the administration of Arts programs and events.
• Liaising with Finance.
• Housekeeping of storerooms, tidying and structuring of these spaces for safe keeping and maintenance of resources across the department in consultation with relevant staff.

Skills

Customer service

Administrative support

Event support

Communication

Organisation

Stakeholder management

Problem solving

Apple environment

Microsoft Office

Excel

Word

Tools

Apple environment

Microsoft Office

Excel

Word

Job description

Arts Administration Assistant - Maximum term contract

Carmichael College is a Prep to Year 11 co-educational, non-denominational Christian College situated in Morayfield. Carmichael College is a dynamic, developing College, committed to educational excellence in an overt and distinctly Christian environment.

The College is seeking an enthusiastic and self-motivated team player who has proven experience in providing excellent customer service and administrative support based in the Arts learning area in support of curriculum and extra-curricular programs.

This is a part-time position Term Time onlyand will commence in February 2027 and conclude in January 2028.

The Role

The role involves general administration, event support, communications assistance, and has a student interface.The Arts Administrator assists with key aspects of administration for The Arts Learning Area, as directed by the Head of The Arts, in support of its curriculum and extra-curricular programs, including some administration for peripatetic tutors. Flexibility in work hours is essential to accommodate evening and/ weekend events on occasion.Day to day tasks and responsibilities will include (but are not limited to):

Providing administrative support for the administration of the Arts curriculum programs and extra-curricular programs

Attending to incoming queries, scheduling and calendar tasks and managing sign-ups.

Assisting Arts staff for rehearsals, performances, productions, concerts, meetings, functions and other events

Communicating relevant updates and notices to staff

Liaising with internal and external stakeholders in the administration of Arts programs and events

Liaising with Finance

Housekeeping of storerooms, tidying and structuring of these spaces for safe keeping and maintenance of resources across the department in consultation with relevant staff.

About You:

Excellent communication and interpersonal skills

Demonstrated organisational skills, including the ability to successfully prioritise and manage multiple tasks concurrently

Ability to work autonomously, as well as in a busy team

Intermediate proficiency with Apple environment and Microsoft Office, primarily Excel, Word and management systems as relevant

Ability to foster and maintain stakeholder relationships

Ability to provide excellent customer service to internal and external community members

Ability to use initiative and problem solve

Database (Sentral) experience, or the ability to learn quickly

A current Blue Card (working with children check).

Applicants must be practicing Christians, who are active in their own churches and wholeheartedly subscribe to the College’s Statement of Faith and Staff Code of Conduct, which can be found on our website (https://www.carmichael.qld.edu.au/employment-2/) or obtained from the College.

Carmichael College is committed to safeguarding and promoting the safety, welfare and well-being of children and young people and expects all staff to share this commitment.