Executive Assistant to the Head of Secondary

Carmichael College; Morayfield; Sur place; AUD 65 000 - 90 000; Plein temps

Résumé du poste

Carmichael College in Morayfield, Australia, is seeking a professional Executive Assistant to support the Head of Secondary. This full-time, term-time role provides essential administrative support and coordination across the Secondary School.

You will manage email and diary, coordinate events, prepare documents, take minutes, and liaise with staff and external stakeholders while upholding confidentiality and the College's Christian ethos.

Qualifications

• Excellent communication and interpersonal skills.
• Strong administrative, coordination and organisational skills.
• High level of accuracy and attention to detail.
• The ability to maintain discretion and confidentiality.
• Effective time management strategies and the ability to prioritise competing deadlines.
• Strong interpersonal skills - having experience with discretion and executing judgement.
• High level of resilience and the ability to respond to changing demands/needs.
• Ability to solve problems and generate workable solutions.
• Flexibility, forward thinking, enthusiasm, confidence with decision making, and excellent problem-solving skills.
• A high level of proficiency in organising and coordinating large events.
• A current Blue Card (working with children check).

Responsabilités

• Providing email management, diary management and administrative support to the Head of Secondary
• Coordination of school events
• Scheduling meetings and appointments
• Preparing forms, documents and correspondence
• Maintaining confidential records
• Extensive communication with a variety of internal and external stakeholders
• Minute taking in meetings
• Carrying out projects for the Leadership Team

Connaissances

Communication skills

Organisational skills

Discretion & confidentiality

Time management

Problem-solving

Event coordination

Stakeholder engagement

Decision making

Description du poste

Executive Assistant to the Head of Secondary

Executive Assistant to the Head of Secondary

Carmichael College is a Prep to Year 12 co-educational, non-denominational Christian College situated in Morayfield. Carmichael College is a dynamic, developing College, committed to educational excellence in an overt and distinctly Christian environment.

The College is seeking a professional, experienced and self-motivated Executive Assistant to support the Head of Secondary at the College. This position is available on a full-time basis during term time (additional hours as required).

The role

This role is responsible for providing support to the Head of Secondary and supporting the general administration of the Secondary school as required. Day to day tasks and responsibilities will include (but are not limited to):

• Providing email management, diary management and administrative support to the Head of Secondary
• Coordination of school events
• Scheduling meetings and appointments
• Preparing forms, documents and correspondence
• Maintaining confidential records
• Extensive communication with a variety of internal and external stakeholders
• Minute taking in meetings
• Carrying out projects for the Leadership Team

About You:

• Excellent communication and interpersonal skills
• Excellent administrative, coordination and organisational skills
• High level of accuracy and attention to detail
• The ability to maintain discretion and confidentiality
• Effective time management strategies and the ability to prioritise competing deadlines
• Strong interpersonal skills - having experience with discretion and executing judgement
• High level of resilience and the ability to respond to changing demands/needs
• Ability to solve problems and generate workable solutions
• Flexibility, forward thinking, enthusiasm, confidence with decision making, and excellent problem-solving skills
• A high level of proficiency in organising and coordinating large events
• A current Blue Card (working with children check).

Applicants must be practicing Christians, who are active in their own churches and wholeheartedly subscribe to the College’sStatement of Faith andStaff Code of Conduct, which can be found on our website (https://www.carmichael.qld.edu.au/employment-2/) or obtained from the College.

Carmichael College is committed to safeguarding and promoting the safety, welfare and well-being of children and young people and expects all staff to share this commitment.