AO3 Administration Support Officer

Randstad; Gold Coast City; On-site; AUD 65,000 - 83,000; Full time

Benefits offered by this job

Discounts portal access

Equal opportunity employer

Job summary

Randstad is seeking an AO3 Administration Officer to support a State Government Department on a major infrastructure project. This temporary 3-month assignment may extend.

The role focuses on delivering essential administrative, workflow, and systems support to engineers, specialists, and senior leadership. You will work directly with the Principal Advisor (Corridor and Land Management) to keep permits, approvals, and development assessments moving efficiently, while maintaining compliance with

Qualifications

• Solid administrative support experience in engineering, planning, or government settings.
• Strong MS Office and database/workflow system experience.
• Excellent written and verbal communication and multi-stage approvals tracking.
• Ability to build relationships with internal and external stakeholders.
• Attention to detail and compliance with WHS guidelines.

Responsibilities

• Coordinate meetings, take minutes, draft reports, and maintain registers.
• Process Traffic Control Permits, Road Corridor Permits, Development Applications, and Property Searches end-to-end.
• Use Document Management Systems, GIS, and MS Office.
• Act as a key contact with engineers, council staff, applicants, and external stakeholders.
• Manage deadlines to ensure compliance with departmental standards and WHS guidelines.

Skills

Administrative support

MS Office proficiency

Workflow systems

Communication skills

Stakeholder coordination

Tools

Document Management Systems

GIS mapping platforms

MS Office Suite

Job description

Randstad is currently recruiting for an AO3 Administration Officer to work with a State Government Department on an upcoming major infrastructure project on an initial 3 month assignment with potential for further extensions.

About the Opportunity

Are you an organised, detail-oriented administrative professional looking to bring your skills to a high-impact team? In this dynamic, multi-faceted role, you will be the backbone of our operations delivering essential administrative, workflow, and systems support to engineers, technical specialists, and senior leadership. Working directly with the Principal Advisor (Corridor and Land Management), you will play a vital role in keeping critical infrastructure projects, permit approvals, and development assessments moving efficiently.

Key Responsibilities

• Coordinate team meetings, take and distribute minutes, draft engineering reports/presentations, and build/maintain operational registers and spreadsheets.
• Support the end-to-end administration and processing of Traffic Control Permits, Road Corridor Permits, Development Applications, and Property Searches.
• Utilise specialised software tools including Document Management Systems, GIS mapping platforms, and the MS Office Suite.
• Act as a key point of contact, building positive relationships with internal engineering teams, council representatives, applicants, and external stakeholders.
• Manage competing deadlines to ensure all operations comply with departmental standards, legislative requirements, governance frameworks, and WHS guidelines.

Randstad is currently recruiting for an AO3 Administration Officer to work with a State Government Department on an upcoming major infrastructure project on an initial 3 month assignment with potential for further extensions.

About the Opportunity

Are you an organised, detail-oriented administrative professional looking to bring your skills to a high-impact team? In this dynamic, multi-faceted role, you will be the backbone of our operations delivering essential administrative, workflow, and systems support to engineers, technical specialists, and senior leadership. Working directly with the Principal Advisor (Corridor and Land Management), you will play a vital role in keeping critical infrastructure projects, permit approvals, and development assessments moving efficiently.

Key Responsibilities

• Coordinate team meetings, take and distribute minutes, draft engineering reports/presentations, and build/maintain operational registers and spreadsheets.
• Support the end-to-end administration and processing of Traffic Control Permits, Road Corridor Permits, Development Applications, and Property Searches.
• Utilise specialised software tools including Document Management Systems, GIS mapping platforms, and the MS Office Suite.
• Act as a key point of contact, building positive relationships with internal engineering teams, council representatives, applicants, and external stakeholders.
• Manage competing deadlines to ensure all operations comply with departmental standards, legislative requirements, governance frameworks, and WHS guidelines.

What We're Looking For

• A solid background administratively supporting technical, engineering, planning, or government teams.
• Tech-literate with experience operating database/workflow systems alongside advanced Microsoft Office skills.
• Exceptional written and verbal communication skills, with a track record of managing workflows, prioritising tasks, and tracking multi-stage approvals.
• Great interpersonal skills with a commitment to delivering responsive service to both internal and external stakeholders.
• Sharp attention to detail with an understanding of compliance, WHS obligations, and record-keeping standards.

Undertaking a temporary contract through Randstad will give you exclusive access to our candidate benefits portal. This includes many discounts across health insurance, phone plans, grocery stores and other retail stores as well as many other discounts. You will be able to access this directly through our easy to use timesheet portal upon commencement of your assignment.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.