AO3 Project Administration Officer

Empire Group; Townsville City; On-site; AUD 69,000 - 74,000; Full time

Job summary

Empire Group is seeking a highly organised Project Administration Officer to support a busy construction delivery team for the Queensland Government in Townsville. You will maintain records, prepare documentation, manage enquiries, and ensure information is accurate across systems.

Key responsibilities include assisting the Delivery Manager and project team, maintaining documents and registers, data entry, responding to inquiries, liaising with suppliers, and driving process improvements.

Qualifications

• Previous administration experience in a fast-paced environment within construction, engineering, property, or government is highly regarded.
• Strong attention to detail and accuracy.
• Intermediate experience across MS Office Suite, including Excel.
• Excellent communication and stakeholder engagement skills.
• Strong organisational and time management abilities.
• Experience with Ellipse or similar systems will be highly regarded.

Responsibilities

• Provide administrative support to the Delivery Manager and project team.
• Compile and maintain documents, reports and correspondence.
• Update and maintain records, registers and information systems.
• Perform data entry and administrative processing within various systems.
• Respond to customer and stakeholder enquiries via phone and email.
• Liaise with local and industry suppliers.
• Develop and maintain procedures, manuals and registers.
• Assist with continuous improvement of administrative processes.

Skills

administration

MS Office

Excel

communication

stakeholder engagement

organisation & time management

Tools

Ellipse

Job description

• AO3 Project Administration Officer – Construction Delivery Team
• QLD Government
• $51.12 per hour + superannuation
• Initial Contract: 2 November 2026 to 7 May 2027 + highly likely ongoing contract extension

• AO3 Project Administration Officer – Construction Delivery Team
• QLD Government
• $51.12 per hour + superannuation
• Initial Contract: 2 November 2026 to 7 May 2027 + highly likely ongoing contract extension

About the role

We are seeking a highly organised Project Administration Officer to provide administrative support within a busy project delivery environment. Working closely with the Delivery Manager and broader team, you'll play an important role in maintaining records, preparing documentation and reports, managing enquiries, and ensuring information is kept accurate across business systems.

Key responsibilities include:

• Provide administrative support to the Delivery Manager and project team
• Compile and maintain documents, reports and correspondence
• Update and maintain records, registers and information systems
• Perform data entry and administrative processing within various systems
• Respond to customer and stakeholder enquiries via phone and email
• Liaise with local and industry suppliers
• Develop and maintain procedures, manuals and registers
• Assist with continuous improvement of administrative processes

About you

To be successful in this role, you will demonstrate:

• Previous administration experience in a fast-paced environment within construction, engineering, property, or government is highly regarded
• Strong attention to detail and accuracy
• Intermediate experience across MS Office Suite, including Excel
• Excellent communication and stakeholder engagement skills
• Strong organisational and time management abilities
• Experience with Ellipse or similar systems will be highly regarded

At Empire Group, we value diversity and are committed to equitable recruitment. We encourage Aboriginal and Torres Strait Islander peoples, people from culturally diverse backgrounds, people with disability, and other underrepresented groups to apply. Our focus is on creating fair, accessible, and culturally safe recruitment processes that genuinely reflect and respect the communities we serve.