Administrator / VETtrak

Randstad Pty; Adelaide; On-site; AUD 36,000 - 47,000; Full time

Benefits offered by this job

Western Suburbs location

Immediate start

Collaborative team

Job summary

Randstad Pty is seeking an experienced Registered Training Organisation (RTO) Administrator to join the busy team in the Western Suburbs on a temporary basis. You will support daily student administration and ensure accurate data management across RTO systems.

The role requires attention to detail, strong communication, and proficiency with RTO SMS platforms such as VETtrak, aXcelerate or JobReady. Immediate start available for the right candidate.

Qualifications

• Experience working in an Australian Registered Training Organisation (RTO).
• Strong data entry and record-keeping accuracy.
• Excellent verbal and written communication with a customer-focused approach.
• Ability to prioritise tasks and manage daily administrative workflows.

Responsibilities

• Process student enrolments, applications, and USI verifications.
• Maintain accurate student records, attendance, and assessment outcomes in the SMS.
• Generate and issue Statements of Attainment and formal qualifications per templates.
• Assist with AVETMISS data validation, reporting, and file maintenance.
• Manage trainer and assessor documentation and currency records.
• Respond promptly to student and stakeholder enquiries by phone and email.

Skills

RTO experience

SMS data management

Attention to detail

Communication

Organisational skills

Tools

VETtrak

aXcelerate

JobReady

Job description

About the Role

We are seeking an experienced, detail-oriented Registered Training Organisation Administrator to join an active team based in the Western Suburbs on a temporary basis.

In this role, you will play a key part in supporting daily student administration and ensuring accurate data management across RTO systems.

Key Responsibilities

• Process student enrolments, applications, and Unique Student Identifier (USI) verification's.
• Maintain accurate student records, attendance, and assessment outcomes within the Student Management System (SMS).
• Generate and issue Statements of Attainment and formal qualifications in line with organisational templates.
• Assist with AVETMISS data validation, reporting, and file maintenance.
• Manage trainer and assessor documentation, including maintaining updated qualifications and currency records.
• Respond promptly to incoming student and stakeholder enquiries via phone and email.

What We Are Looking For

• RTO Experience: Proven experience working within an Australian Registered Training Organisation (RTO).
• System Proficiency: Hands-on experience with RTO Student Management Systems (e.g., VETtrak, aXcelerate, or JobReady).
• Strong Attention to Detail: High accuracy in data entry and record-keeping.
• Excellent Communication: Strong verbal and written communication skills with a customer-focused approach.
• Organisational Skills: Ability to prioritise tasks and manage daily administrative workflows effectively.

What’s in it for You?

• Convenient Location: Great Western Suburbs location with easy access and parking options.
• Flexible Start: Immediate start available for the right candidate.
• Supportive Environment: Work alongside a collaborative and established team.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

experience

1 year

key responsibilities

• We are seeking an experienced, detail-oriented RTO Administrator to join an active team based in the Western Suburbs on a temporary basis.In this role, you will play a key part in supporting daily student administration and ensuring accurate data man

qualification

• none

working at

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