Administrator & Transport Coordinator

Sharp & Carter; Sydney; On-site; AUD 80,000 - 85,000; Full time

Benefits offered by this job

Free onsite parking

Employee Assistance Program

Football tipping, pizza parties, team/

Morning teas and team events

In-house training, video library

Job summary

Sharp & Carter is partnering with a national manufacturing business to recruit an Administrator & Transport Coordinator based at its Greenacre site, Sydney. You’ll manage outbound and inbound freight, bookings and carrier coordination to keep deliveries on track and issues resolved promptly.

Reporting to the Supply Chain Manager, you’ll use Microsoft Dynamics AX and Excel daily, support freight documentation, reconciliations, and provide a reliable point of contact for transport queries.

Qualifications

• 1–3 years of administration experience in a deadline-driven environment.
• Exposure to transport, freight or logistics is highly regarded.
• Excellent organisational skills with the ability to multitask.

Responsibilities

• Book outbound pallet freight with third-party carriers and 3PL warehouses
• Coordinate inbound freight from the dock to 3PL storage and on to production sites
• Manage delivery timeslots with customer distribution centres
• Resolve transport issues, delivery rejections and discrepancies quickly
• Act as the first point of contact for transport queries from customer service, sales and the warehouse
• Keep transport records accurate in Microsoft Dynamics AX and Excel
• Manage freight documentation, including consignment notes, manifests, PODs and pallet control
• Reconcile freight invoices and raise discrepancies with transport providers

Skills

Administration

Logistics

Excel

Tools

Microsoft Dynamics AX

Excel

Job description

Sharp & Carter is partnering with a well-established national manufacturing business to recruit an Administrator & Transport Coordinator based at its Greenacre site.

The business operates multiple production sites and works with 3PL warehouses across Australia. That means a steady flow of inbound and outbound freight, where bookings, timeslots and carriers all need to line up.

You’ll sit at the centre of the logistics operation, reporting to the Supply Chain Manager. You’ll coordinate freight in and out of multiple sites, keep carriers and 3PLs on track, and be the person the business calls when a delivery doesn’t go to plan.

Key Responsibilities

• Book outbound pallet freight with third-party carriers and 3PL warehouses
• Coordinate inbound freight from the dock to 3PL storage and on to production sites
• Manage delivery timeslots with customer distribution centres
• Resolve transport issues, delivery rejections and discrepancies quickly and honestly
• Act as the first point of contact for transport queries from customer service, sales and the warehouse
• Keep transport records accurate in Microsoft Dynamics AX and Excel
• Manage freight documentation, including consignment notes, manifests, PODs and pallet control
• Reconcile freight invoices and raise discrepancies with transport providers

About You

• A couple of years’ administration experience in a busy, deadline-driven environment
• Exposure to transport, freight or logistics is highly regarded.
• Highly organised, with the ability to manage several things at once without losing track
• Proactive and accountable. You fix problems early, and you’re honest when things go wrong
• A clear, friendly communicator who builds rapport easily and stays calm under pressure
• Confident using Excel and business systems.

Why Join?

• $80,000 – $85,000 + super
• Full-time, 38 hours per week, Monday–Friday with a 7am or 8am start. Occasional short overtime is needed on busy days
• Structured in-house training, including a video learning library
• A growing business with exceptional staff retention
• Football tipping, pizza parties, morning teas and team events
• Employee Assistance Program
• Free onsite parking