Administrator & Transport Coordinator

Sharp and Carter; Sydney; On-site; AUD 80,000 - 85,000; Full time

Benefits offered by this job

Free onsite parking

Employee Assistance Program

Team events

In-house training (video library)

Job summary

Sharp & Carter is seeking an Administrator & Transport Coordinator at its Greenacre site. You’ll sit at the center of the logistics operation, coordinating outbound and inbound freight, managing timeslots, and liaising with carriers and 3PLs to keep shipments on track.

Applicants should have a couple of years’ admin experience, exposure to transport/logistics, and be highly organised and proactive. Strong Excel and Dynamics AX skills are required.

Qualifications

• Couple of years’ administration experience in a busy, deadline-driven environment.
• Exposure to transport, freight or logistics is highly regarded.
• Highly organised with ability to manage several things at once.
• Proactive and accountable; fixes problems early and communicates honestly when things go wrong.
• Clear, friendly communicator who builds rapport and stays calm under pressure.
• Confident using Excel and business systems.

Responsibilities

• Book outbound pallet freight with third-party carriers and 3PL warehouses.
• Coordinate inbound freight from dock to 3PL storage and on to production sites.
• Manage delivery timeslots with customer distribution centres.
• Resolve transport issues, delivery rejections and discrepancies quickly and honestly.
• Act as first point of contact for transport queries from customer service, sales and warehouse.
• Keep transport records accurate in Microsoft Dynamics AX and Excel.
• Manage freight documentation, including consignment notes, manifests, PODs and pallet control.
• Reconcile freight invoices and raise discrepancies with transport providers.

Skills

Admin experience

Transport/logistics exposure

Highly organised

Proactive and accountable

Clear communicator

Excel & Business systems

Tools

Excel

Microsoft Dynamics AX

Job description

Sharp & Carter is partnering with a well-established national manufacturing business to recruit an Administrator & Transport Coordinator based at its Greenacre site.

The business operates multiple production sites and works with 3PL warehouses across Australia. That means a steady flow of inbound and outbound freight, where bookings, timeslots and carriers all need to line up.

You’ll sit at the centre of the logistics operation, reporting to the Supply Chain Manager. You’ll coordinate freight in and out of multiple sites, keep carriers and 3PLs on track, and be the person the business calls when a delivery doesn’t go to plan.

Key Responsibilities

• Book outbound pallet freight with third-party carriers and 3PL warehouses
• Coordinate inbound freight from the dock to 3PL storage and on to production sites
• Manage delivery timeslots with customer distribution centres
• Resolve transport issues, delivery rejections and discrepancies quickly and honestly
• Act as the first point of contact for transport queries from customer service, sales and the warehouse
• Keep transport records accurate in Microsoft Dynamics AX and Excel
• Manage freight documentation, including consignment notes, manifests, PODs and pallet control
• Reconcile freight invoices and raise discrepancies with transport providers

About You

• A couple of years’ administration experience in a busy, deadline-driven environment
• Exposure to transport, freight or logistics is highly regarded.
• Highly organised, with the ability to manage several things at once without losing track
• Proactive and accountable. You fix problems early, and you’re honest when things go wrong
• A clear, friendly communicator who builds rapport easily and stays calm under pressure
• Confident using Excel and business systems.

Why Join?

• $80,000 – $85,000 + super
• Full-time, 38 hours per week, Monday–Friday with a 7am or 8am start. Occasional short overtime is needed on busy days
• Structured in-house training, including a video learning library
• A growing business with exceptional staff retention
• Football tipping, pizza parties, morning teas and team events
• Employee Assistance Program
• Free onsite parking