Administrator Billing & Claims

Downer; City of Greater Bendigo; On-site; AUD 60,000 - 76,000; Full time

Benefits offered by this job

Supportive team

Career development

Diverse projects exposure

Flexible workplace

Safety & wellbeing

Job summary

Downer Energy & Utilities in Victoria is hiring a detail-focused Billing & Claims Administrator to support the preparation, validation and administration of project billing and completion claims across a diverse portfolio.

You will partner with Project Managers, Site Coordinators and finance teams to ensure billing documentation is accurate, compliant and delivered within required timeframes, while identifying discrepancies and contributing to process improvements.

Qualifications

• Experience in billing, invoicing, claims administration or financial administration.
• Experience supporting project, operational or service delivery environments.
• Knowledge of billing documentation, financial records and invoicing processes.
• Experience using financial systems or ERP platforms such as JDEGS or similar systems.

Responsibilities

• Preparing invoices and completion claims in line with contractual and project requirements
• Reviewing and validating supporting documentation including timesheets, purchase orders, invoices and project records
• Maintaining accurate billing records within financial systems including JDEGS
• Monitoring billing activities and identifying discrepancies, documentation gaps and claim issues
• Providing billing administration support to project and operational teams
• Supporting continuous improvement initiatives to enhance billing processes and service delivery

Skills

Billing & invoicing

Claims administration

Project environment experience

Attention to detail

Stakeholder communication

MS Office proficiency

Tools

JDEGS

ERP systems

Job description

The Opportunity

At Downer Energy & Utilities, we are seeking a detail focused Billing & Claims Administrator to join our Support Services Hub team.

In this role, you will play a key part in supporting the preparation, validation and administration of project billing and completion claims across a diverse portfolio of projects and operational contracts. You will work closely with Project Managers, Site Coordinators, operational teams and finance stakeholders to ensure billing documentation is accurate, compliant and delivered within required timeframes.

This is an excellent opportunity for an administration professional with billing, invoicing or claims experience who enjoys working in a collaborative and fast paced environment.

Key responsibilities include:

• Preparing invoices and completion claims in line with contractual and project requirements
• Reviewing and validating supporting documentation including timesheets, purchase orders, invoices and project records
• Maintaining accurate billing records within financial systems including JDEGS
• Monitoring billing activities and identifying discrepancies, documentation gaps and claim issues
• Providing billing administration support to project and operational teams
• Supporting continuous improvement initiatives to enhance billing processes and service delivery

What we're looking for

• Experience in billing, invoicing, claims administration or financial administration
• Experience supporting project, operational or service delivery environments
• Knowledge of billing documentation, financial records and invoicing processes
• Experience using financial systems or ERP platforms such as JDEGS or similar systems
• Strong attention to detail and a high level of accuracy
• Effective stakeholder communication and relationship building capabilities
• Proficiency across Microsoft Office applications

What we offer

At Downer, we invest in our people and provide opportunities to build long term and meaningful careers.

• A supportive and collaborative team environment
• Opportunities for career development and ongoing learning
• Exposure to a broad range of projects and operational stakeholders
• Flexible and inclusive workplace practices
• A strong commitment to safety, wellbeing and employee support
• The opportunity to contribute to essential infrastructure and services across Australia

About Energy & Utilities

Downer Energy & Utilities delivers integrated services that support the design, construction, maintenance and operation of critical infrastructure across Australia. Our teams work in partnership with customers to provide safe, reliable and innovative solutions that help communities thrive.

We are committed to creating a workplace that values diversity, inclusion and belonging. We welcome applications from people of all backgrounds, experiences and perspectives.