Site Coordinator

First Nations Jobs; Australia; Hybrid; AUD 70,000 - 110,000; Full time

Job summary

Downer is seeking a proactive Site Coordinator to provide on-site coordination and operational support across project teams and the Support Services Hub in Australia. The role acts as a liaison, ensures accurate site information and documentation, and coordinates hub service requests.

You will support timesheet/workforce coordination, validate documentation, and assist with onboarding, PPE, permits and training, while promoting consistent use of ServiceNow workflows.

Qualifications

• Experience in operational environments such as construction or utilities.
• Strong coordination and administrative support skills.
• Experience validating site documentation and supporting invoicing.

Responsibilities

• Act as primary on-site liaison between operations, clients and the Support Services Hub.
• Support timesheet and workforce coordination, roster updates and payroll deadlines.
• Validate site documentation and delivery records before submission.
• Coordinate workforce mobilisation, inductions, PPE readiness, permits and training.
• Provide documentation to support billing, claims and project administration.

Skills

Site coordination

Operational environments

Timesheet coordination

Payroll deadlines

Documentation validation

Tools

ServiceNow

Job description

At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities.

The Opportunity

Downer's Energy & Utilities business is seeking a proactive and highly organised Site Coordinator to provide site coordination and operational support between project teams, operational leaders, client representatives where required, and the Support Services Hub.

This role will act as a key liaison, helping operational teams access centralised support services, ensuring site information and documentation is accurate before submission, and coordinating requests through the appropriate Hub service channels.

What we are looking for

We are looking for someone with experience working in operational environments such as construction, utilities, engineering, or project delivery, with a strong ability to support site-based teams through coordination and administrative support activities.

Key responsibilities will include:

• Acting as the primary on-site liaison between operational teams, clients where applicable, and the Support Services Hub
• Supporting timesheet and workforce coordination, including roster updates, leave coordination, workforce movements, and follow-up on payroll deadlines
• Validating site documentation, delivery records, goods receipts, and project documentation prior to submission to the Support Services Hub
• Coordinating workforce mobilisation and onboarding requirements, including site access, inductions, PPE readiness, permits, training, competencies, medicals, and certifications
• Providing documentation and site confirmations to support billing, claims, and project administration requirements
• Supporting consistent use of ServiceNow and Hub workflows, including redirecting informal or ad-hoc requests into the appropriate channels.

What we offer

• Flexible working environment
• Opportunity for career growth with structured frameworks and supportive-inclusive team
• Competitive Salary and Employee Benefits
• Valued and respected position, with supportive and experienced team
• Work for a major ASX-listed company

About Energy & Utilities…

Downer's Energy & Utilities business unit is an integrated trans-Tasman team, providing services and solutions that connect communities to essential networks and infrastructure. We design, build, operate and maintain today's critical assets and networks, delivering complete services across the water, electricity, telecommunications, industrial and power generation sectors. Our expertise spans in-house technical smarts, specialist engineering, integrated OEM partners, and dedicated crews of qualified tradespeople.

Downer Group is an employer that acknowledges and embraces the importance of our people's diverse experiences, talents, and cultures. As an inclusive employer, we welcome applications from everyone.