Administrator

Downer; City of Whittlesea; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Collaborative team environment

Career development opportunities

Diverse project exposure

Flexible start/finish times

Wellbeing and safety focus

Job summary

Downer is seeking a Data Entry Administrator for our Energy & Utilities Support Services Hub in Australia. You will process, validate and maintain large volumes of project and billing information across multiple systems while ensuring accuracy and compliant documentation for billing and operations.

The role focuses on data integrity, efficient processing, and collaboration with internal stakeholders to resolve data issues and support continuous improvement initiatives in a fast-paced environment.

Qualifications

• Experience in high-volume data entry/records management.
• Proven accuracy and attention to detail.
• Ability to work with databases and ERP/financial systems.

Responsibilities

• Accurately enter, update and maintain billing, project and claim information across multiple systems
• Process high volumes of data and documentation in line with established procedures
• Review and validate timesheets, purchase orders and supporting records for accuracy and completeness
• Maintain accurate electronic records and databases, including JDEGS and other internal systems
• Perform data quality checks and identify discrepancies or missing information
• Monitor and update billing and claims tracking registers
• Ensure documentation is correctly filed and readily available for auditing and reporting purposes
• Liaise with internal stakeholders to obtain missing information and resolve data issues
• Support continuous improvement initiatives to enhance data accuracy and administrative efficiency

Skills

high-volume data entry

accuracy

Excel

ERP systems

data validation

effective communication

Education

None specified

Tools

JDEGS

Job description

The Opportunity

We are seeking a highly organised and detail-oriented Data Entry Administrator to join our Energy & Utilities Support Services Hub. In this role, you will be responsible for processing, validating and maintaining large volumes of project and billing information across multiple systems. Your focus will be on ensuring data is entered accurately, records are kept up to date, and documentation is complete and compliant to support billing and operational activities. This is an excellent opportunity for someone who enjoys working with data, has a high level of accuracy and takes pride in maintaining quality records in a fast-paced environment.

Key Responsibilities

• Accurately enter, update and maintain billing, project and claim information across multiple systems
• Process high volumes of data and documentation in line with established procedures
• Review and validate timesheets, purchase orders and supporting records for accuracy and completeness
• Maintain accurate electronic records and databases, including JDEGS and other internal systems
• Perform data quality checks and identify discrepancies or missing information
• Monitor and update billing and claims tracking registers
• Ensure documentation is correctly filed and readily available for auditing and reporting purposes
• Liaise with internal stakeholders to obtain missing information and resolve data issues
• Support continuous improvement initiatives to enhance data accuracy and administrative efficiency

What We're Looking For

• Previous experience in a high-volume data entry, administration or records management role
• Strong keyboard skills with proven accuracy and attention to detail
• Ability to process and validate large amounts of information efficiently
• Experience working with databases, ERP systems or financial systems such as JDEGS
• Strong organisational skills and ability to manage competing priorities
• High level of accuracy with a commitment to data integrity
• Confident using Microsoft Excel and other Microsoft Office applications
• Strong communication skills and ability to work collaboratively with internal stakeholders

What we offer

• A collaborative team environment within a centralised Support Services Hub
• Opportunities for career development and internal progression
• Exposure to a variety of projects and operational environments
• Flexible start and finish times to accommodate your lifestyle, we understand this looks different to everyone
• A strong focus on safety wellbeing and professional growth

About Energy and Utilities

Energy and Utilities is a leading provider of end-to-end services across Australia and New Zealand delivering critical infrastructure and maintenance services within the utilities sector. We are committed to supporting our customers and communities through safe reliable and innovative solutions. At Downer our people are at the heart of everything we do. We are committed to fostering a diverse and inclusive workplace where everyone feels valued respected and empowered to succeed.

Please note

Downer does not accept unsolicited resumes applications or candidate profiles from recruitment agencies. Any submissions received will be considered property of Downer and no fees will be payable.