Administrator

Mader Group; City Of Melville; On-site; AUD 80,000 - 100,000; Full time

Benefits offered by this job

Free onsite parking

Bonuses and superannuation

All-expenses-paid trips with Three Gea

Job summary

Mader Group is a global leader in heavy equipment maintenance and is seeking a proactive Operations Administrator for the Rail team at our Applecross head office. You will mobilise maintenance crews, coordinate onboarding, travel, and site access while supporting invoicing, uniforms and PPE management.

Ideal candidates bring mobilisation/coordination or site admin experience, strong attention to detail, and excellent communication with clients and internal teams.

Qualifications

• Previous experience in mobilisation, coordination or site administration
• Strong knowledge of onboarding, compliance and site requirements
• Excellent attention to detail and ability to manage competing priorities
• Strong communication skills liaising with clients, site contacts and internal teams
• Solutions-focused attitude and passion for supporting people
• Full Australian working rights and current driver’s licence

Responsibilities

• Arrange end-to-end mobilisation and demobilisation for maintenance crews
• Manage site onboarding requirements including inductions, medicals and tickets
• Coordinate travel, accommodation, and site access requirements
• Collaborate with Recruitment and Operations to meet rail workforce needs
• Process invoices, timesheets, reimbursements and meal allowances with high accuracy
• Manage uniform ordering and PPE distribution
• Handle invoicing and monthly reconciliations and resolve discrepancies promptly

Skills

Mobilisation

Coordination

Site administration

Onboarding

Attention to detail

Communication

Driver's licence

Job description

Administrator | Rail Team | Applecross Location

Mader Group is a global leader in heavy equipment maintenance, backed by a people-first culture and real career progression. As we continue to expand, we're looking for a sharp, energetic Operations Administrator to join our fast-moving Rail team at our Applecross head office. You'll be the go-to support for mobilising rail maintenance crews, coordinating travel, and keeping our rail operations running smoothly. If you thrive in a busy environment, love staying organised, and enjoy being the person who keeps everything on track, this role puts you right at the heart of a high-performing rail services business.

What you’ll be doing:

• Arrange end-to-end mobilisation and demobilisation for the maintenance crews
• Manage site onboarding requirements including inductions, medicals and tickets
• Coordinate travel, accommodation, and site access requirements
• Work closely with Recruitment and Operations teams to ensure rail workforce requirements are met
• Process invoices, timesheets, reimbursements, pay deductions and meal allowances correctly with high attention to detail
• Manage uniform ordering and distribution, ensuring employees have the correct uniforms and PPE requirements
• Manage invoicing and complete monthly reconciliations, ensuring records are accurate and discrepancies are resolved promptly

What you'll bring:

• Previous experience in a mobilisation, coordination or site administration role
• Strong knowledge of onboarding, compliance and site requirements
• Excellent attention to detail and the ability to manage competing priorities
• Strong communication skills, confident liaising with clients, site contacts and internal teams
• A solutions-focused attitude and a genuine passion for supporting people
• Full Australian working rights, National Police clearance (or willing to obtain) and current driver’s licence

What's on Offer:

• Permanent full-time position
• Monday to Friday – 7:30am until 4:00pm
• Applecross location with free onsite parking
• Competitive base salary + bonuses + superannuation
• Supportive team and down-to-earth leadership
• Team events and all-expenses-paid trips with Three Gears (Rottnest, team event, epic Christmas parties and more!)

Why Mader Group?

We're not just another mining company, we're known for doing things differently. Our business is built on people, opportunity and values. We support career growth, flexibility and fun, all while delivering exceptional results for our clients.

Have questions? Reach out to Elysse - [e-mail]