Administrative Team Lead

ABBA Engineering; Pinjarra; On-site; AUD 90,000 - 110,000; Full time

Job summary

ABBA Engineering in Pinjarra is seeking an experienced Mobilisation & Administration Team Lead to oversee workforce mobilisation, site readiness and admin across Pinjarra and Kalgoorlie. You will lead a small, dispersed team while hands-on with day-to-day tasks and process improvements.

The role requires 3+ years in mobilisation, relevant admin/ops qualifications, and a proactive, solutions-focused mindset. This is a hands-on leadership position in a fast-paced operating environment.

Qualifications

• Minimum 3 years’ experience as a Senior Mobilisation Coordinator or similar role
• Certificate IV, Diploma or tertiary qualification in business administration, operations, logistics, project coordination or related field
• Strong knowledge of mobilisation and site compliance requirements
• Current C Class Driver’s Licence
• Proficiency in Microsoft Office Suite
• Experience in engineering, construction, mining, industrial or similar environments
• Experience managing time-critical mobilisations and changing priorities
• Strong stakeholder communication and coordination skills
• Experience leading/overseeing administration staff and cross-coverage
• Demonstrated ability to improve processes and systems
• Experience with mobilisation portals, HRIS, workforce scheduling or job-management systems (advantageous)

Responsibilities

• Coordinate end-to-end workforce mobilisation and demobilisation
• Manage site access requirements including inductions, medicals, VOCs, licences, tickets, training and clearances
• Maintain mobilisation trackers, compliance registers, personnel records and expiry alerts
• Coordinate flights, accommodation, ground transport and last-minute travel changes
• Manage company accommodation, freight, PPE, equipment and operational logistics
• Provide hands-on administration and office support for the Pinjarra office
• Lead, allocate and monitor work across onsite and virtual administration team members
• Train, coach and develop team capability and cross-coverage
• Maintain accurate records across HR, mobilisation, scheduling, finance and operational systems
• Identify risks early and provide practical solutions and timely escalation
• Drive process improvement, standardisation and efficient use of technology
• Provide reporting and coordination support to site teams, management and stakeholders

Skills

Mobilisation coordination

Site compliance

Time management

Stakeholder communication

Team leadership

MS Office

Driver’s licence

HRIS familiarity

Scheduling

Education

Certificate IV/Diploma in business admin/operations/logistics

Tertiary qualification in related field

Tools

Mobilisation portals

HRIS

Scheduling systems

Job management systems

Job description

Join a Brand-New Facility – Be Part of the Build

About us

The ABBA Group is a proudly Australian-owned collective of businesses delivering innovative solutions across engineering, manufacturing, and renewable energy sectors. Our group includes ABBA Engineering, ABBA Renewable, and joint venture operations in Queensland, supporting projects across the country.

With an expanding footprint across Kalgoorlie, Pinjarra, Perth, Melbourne, and the Gold Coast, we are driving growth through strategic investment in our people, advanced technology, and modern facilities.

About the Role

We are seeking an experienced Mobilisation & Administration Team Lead to join our team in Pinjarra.

This is a hands-on leadership role for someone who thrives in a fast-paced operational environment, takes ownership and enjoys solving problems.

You will coordinate the mobilisation and site readiness of our workforce, while leading administration, travel, accommodation, logistics and office support across Pinjarra, Kalgoorlie and operational locations.

You will lead a small, geographically dispersed team while remaining actively involved in the day-to-day work.

This is also an opportunity to help shape and improve how the function operates, developing practical processes, improving systems and building a scalable support model as the business grows.

What You Will Be Doing:

• Coordinate end-to-end workforce mobilisation and demobilisation.
• Manage site access requirements including inductions, medicals, VOCs, licences, tickets, training and clearances.
• Maintain mobilisation trackers, compliance registers, personnel records and expiry alerts.
• Coordinate flights, accommodation, ground transport and last-minute travel changes.
• Manage company accommodation, freight, PPE, equipment and operational logistics.
• Provide hands-on administration and office support for the Pinjarra office.
• Lead, allocate and monitor work across onsite and virtual administration team members.
• Train, coach and develop team capability and cross-coverage.
• Maintain accurate records across HR, mobilisation, scheduling, finance and operational systems.
• Identify risks early and provide practical solutions and timely escalation.
• Drive process improvement, standardisation and efficient use of technology.
• Provide reporting and coordination support to site teams, management and key stakeholders.

We're looking for someone who is hands-on, independent and solutions-focused, with a genuine interest in improving processes, systems and administrative workflows.

What You'll Need

• Minimum 3 years’ experience as a Senior Mobilisation Coordinator or a similar role.
• Certificate IV, Diploma or tertiary qualification in business administration, operations, logistics, project coordination or a related field.
• Strong knowledge of mobilisation and site compliance requirements.
• Current C Class Driver’s Licence
• Proficiency in Microsoft Office Suite.
• Experience in engineering, construction, mining, industrial or similar environments.
• Experience managing time-critical mobilisations and changing priorities.
• Strong stakeholder communication and coordination skills.
• Experience leading, guiding or overseeing administration/support staff, with the confidence to allocate work, set expectations and maintain accountability.
• A demonstrated ability to improve processes and systems.
• Experience with mobilisation portals, HRIS, workforce scheduling or job-management systems is advantageous.

You Will Be Successful If You:

• Set high standards for accuracy, accountability and service.
• Can work independently while confidently leading and supporting others.
• Take ownership of workforce readiness, timelines and compliance.
• Remain calm and organised when priorities change or urgent mobilisation requirements arise.
• Demonstrate meticulous attention to detail in compliance-critical environments and maintain accurate records.
• Are adaptable, proactive and comfortable helping build better ways of working.

Why Join Us?

• Monday–Friday residential role – home every night
• Permanent full-time position
• Lead and develop a growing support team
• Supportive team environment

Ready for a Fresh Start?

If you're an experienced mobilisation professional looking for a stable, long-term role where you can lead a team, shape processes and make a genuine impact, we'd love to hear from you.