Site & Operations Administrator - Mining & Heavy Industry

Stellar Recruitment; Mackay Regional; On-site; AUD 60,000 - 80,000; Full time

Job summary

Stellar Recruitment is seeking a Site Administrator / Operations Administrator to join a Mackay-based team. The role supports site and operational teams, maintains employee and contractor documentation, and manages procurement and payroll processes.

The successful candidate will have strong attention to detail, excellent Microsoft Office skills, and the ability to work across multiple stakeholders in a heavy industry environment. Monday to Friday, on-site work.

Qualifications

• Previous experience in Site Administration, Project Administration, Operations Administration or similar role.
• Experience within mining, resources, construction, engineering, maintenance or heavy industry highly regarded.
• Strong attention to detail and organisational skills.
• Confident managing multiple priorities and deadlines.
• Strong Microsoft Office skills, particularly Excel, Word and Outlook.
• Experience with ERP, purchasing or workforce management systems advantageous.
• Strong written and verbal communication skills.
• Proactive, reliable and able to work independently.
• Comfortable working with both office-based and operational stakeholders.

Responsibilities

• Provide day-to-day administrative support to site and operational teams
• Maintain employee, contractor and site documentation
• Coordinate site access requirements and relevant paperwork
• Monitor licences, competencies, tickets and expiring documentation
• Assist with mobilisation and onboarding administration where required
• Raise and receipt purchase orders
• Assist with maintenance planning and scheduling
• Update internal systems, databases and workforce records
• Prepare reports, spreadsheets and operational documentation
• Assist with document control and safety documentation
• Support timesheet and payroll administration where required
• Liaise with supervisors, managers, employees, contractors and suppliers
• Provide general administration support across the wider business

Skills

Site Administration

Heavy industry experience

Attention to detail

Multi-priority management

MS Office (Excel, Word, Outlook)

ERP/purchasing systems

Written and verbal communication

Proactive and independent

Stakeholder management

Tools

ERP systems

Office suite

Job description

Stellar Recruitment is seeking a Site Administrator / Operations Administrator to join a Mackay-based team. The role supports site and operational teams, maintains employee and contractor documentation, and manages procurement and payroll processes.

The successful candidate will have strong attention to detail, excellent Microsoft Office skills, and the ability to work across multiple stakeholders in a heavy industry environment. Monday to Friday, on-site work.