Administrative Operations Specialist

InterSystems Corporation; Sydney; On-site; AUD 60,000 - 75,000; Full time

Job summary

InterSystems is seeking an administrative assistant to provide essential support across the business. You will take ownership of delegated tasks, go above and beyond daily, and maintain a high standard of accuracy with a proactive attitude.

Key duties include reception relief, organizing staff events, coordinating meetings, travel (domestic), calendar and document preparation, and supporting team reconciliation tasks such as Amex and WorkDay as required. A collaborative team player is essential.

Qualifications

• 3-5 years’ experience as an Administrative Assistant within a corporate environment.
• Qualifications in Office / Business Administration desirable
• Ability to work in a team environment
• Advanced skills in Microsoft Office; Outlook and established applications
• Advanced skills in Microsoft 365 and Workday would be desirable

Responsibilities

• Reception relief (cover for lunch, breaks and Friday afternoon from 3pm)
• Assistance organising and preparing for internal staff events
• Daily Staff Movements
• Co-ordination of meetings, conference calls and video conferences with both internal & external stakeholders
• Preparing documents/presentations – formatting, printing, binding as needed
• Assistance with monthly Amex reconciliation
• Co-ordination of travel – Domestic
• WorkDay expense reconciliation

Skills

Administrative support

Team collaboration

Attention to detail

Proactive attitude

Communication

Education

Office / Business Administration qualification

Tools

Microsoft Office

Outlook

Microsoft 365

Workday

Job description

InterSystems is seeking an administrative assistant to provide essential support across the business. You will take ownership of delegated tasks, go above and beyond daily, and maintain a high standard of accuracy with a proactive attitude.

Key duties include reception relief, organizing staff events, coordinating meetings, travel (domestic), calendar and document preparation, and supporting team reconciliation tasks such as Amex and WorkDay as required. A collaborative team player is essential.