Remote Executive Administrative Specialist

Crawford; Sydney; Remote; AUD 80,000 - 100,000; Full time

Benefits offered by this job

Fully remote role

Job summary

InterSystems is seeking a diligent Administrative Assistant to provide comprehensive support for the leadership team and the broader business. The role is fully remote and involves managing calendars, arranging travel, coordinating meetings, and handling documents with a proactive and detail‑oriented approach.

You will work closely with internal and external stakeholders, support monthly expense reconciliations, and help organise staff events, while continuing to develop skills in

Qualifications

• 3-5 years’ experience as an Administrative Assistant within a corporate environment.
• Qualifications in Office / Business Administration desirable.
• Ability to work in a team environment.
• Advanced skills in Microsoft Office; Outlook and established applications.
• Advanced skills in Microsoft 365 and Workday would be desirable.

Responsibilities

• Reception relief (cover for lunch, breaks and Friday afternoon from 3pm)
• Assistance organising and preparing for internal staff events
• Daily Staff Movements
• Co-ordination of meetings, conference calls and video conferences with both internal & external stakeholders
• Preparing documents/presentations – formatting, printing, binding as needed
• Assistance with monthly Amex reconciliation
• Responding to requests via team inbox
• Co-ordination of travel – Domestic
• WorkDay Expense reconciliation
• ASG Team support and role coverage
• Responding to requests via team inbox (shared)
• Co-ordination of travel – Domestic (shared)
• WorkDay Expense reconciliation (shared)
• ASG Team support and role coverage (shared)

Skills

Teamwork

Attention to detail

Proactive

Microsoft Office

Outlook

Microsoft 365

Workday

Atlassian suite

AI tools familiarity

Education

Office/Business Administration qualifications

Tools

Microsoft Office

Outlook

Microsoft 365

Workday

Atlassian suite

AI tools

Job description

InterSystems is seeking a diligent Administrative Assistant to provide comprehensive support for the leadership team and the broader business. The role is fully remote and involves managing calendars, arranging travel, coordinating meetings, and handling documents with a proactive and detail‑oriented approach.

You will work closely with internal and external stakeholders, support monthly expense reconciliations, and help organise staff events, while continuing to develop skills in