Administrative Assistant

InterSystems Corporation; Sydney; On-site; AUD 60,000 - 75,000; Full time

Job summary

InterSystems is seeking an administrative assistant to provide essential support across the business. You will take ownership of delegated tasks, go above and beyond daily, and maintain a high standard of accuracy with a proactive attitude.

Key duties include reception relief, organizing staff events, coordinating meetings, travel (domestic), calendar and document preparation, and supporting team reconciliation tasks such as Amex and WorkDay as required. A collaborative team player is essential.

Qualifications

• 3-5 years’ experience as an Administrative Assistant within a corporate environment.
• Qualifications in Office / Business Administration desirable
• Ability to work in a team environment
• Advanced skills in Microsoft Office; Outlook and established applications
• Advanced skills in Microsoft 365 and Workday would be desirable

Responsibilities

• Reception relief (cover for lunch, breaks and Friday afternoon from 3pm)
• Assistance organising and preparing for internal staff events
• Daily Staff Movements
• Co-ordination of meetings, conference calls and video conferences with both internal & external stakeholders
• Preparing documents/presentations – formatting, printing, binding as needed
• Assistance with monthly Amex reconciliation
• Co-ordination of travel – Domestic
• WorkDay expense reconciliation

Skills

Administrative support

Team collaboration

Attention to detail

Proactive attitude

Communication

Education

Office / Business Administration qualification

Tools

Microsoft Office

Outlook

Microsoft 365

Workday

Job description

In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond daily. You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner, to a high standard. You will have high attention to detail and a can do, proactive attitude.

Responsibilities

• Reception relief (cover for lunch, breaks and Friday afternoon from 3pm)
• Assistance organising and preparing for internal staff events
• Daily Staff Movements
• Co-ordination of meetings, conference calls and video conferences with both internal & external stakeholders
• Preparing documents/presentations – formatting, printing, binding as needed
• Assistance with monthly Amex reconciliation

Other shared responsibilities (with Admin Team)

• Responding to requests via team inbox
• Co-ordination of travel – Domestic
• ASG Team support and role coverage

Job Summary

In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond daily. You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner, to a high standard. You will have high attention to detail and a can do, proactive attitude.

Responsibilities

• Reception relief (cover for lunch, breaks and Friday afternoon from 3pm)
• Assistance organising and preparing for internal staff events
• Daily Staff Movements
• Co-ordination of meetings, conference calls and video conferences with both internal & external stakeholders
• Preparing documents/presentations – formatting, printing, binding as needed
• Assistance with monthly Amex reconciliation

Other shared responsibilities (with Admin Team)

• Responding to requests via team inbox
• Co-ordination of travel – Domestic
• WorkDay Expense reconciliation
• ASG Team support and role coverage

Experience and Qualifications

• 3-5 years’ experience as an Administrative Assistant within a corporate environment
• Qualifications in Office / Business Administration desirable
• Ability to work in a team environment
• Advanced skills in Microsoft Office; Outlook and established applications
• Advanced skills in Microsoft 365 and Workday would be desirable

About InterSystems

InterSystems, a creative data technology provider, delivers a unified foundation for next-generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24×7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visitInterSystems.com.

AI Disclaimer

InterSystems may use AI tools for its internal operations including administrative tasks during recruitment (e.g., organizing candidate information). InterSystems’ approach to AI is guided by the InterSystems Responsible AI Guidelines. AI is not used to make or influence hiring decisions. All decisions are made by InterSystems employees.

Candidates may use AI for CV or interview preparation, provided materials are truthful and reflect their own experience. AI tools and third-party transcription services must not be used during interviews or assessments.

Please note that the use of wearable technology, including any AI-related tools or other technology-connected devices (such as META or Google smart glasses and/or wearables, and/or any similar devices), isstrictly prohibitedduring the interview and screening process with InterSystems. Any applicant who requires a wearable device or any type of technology support during the interview process as a reasonable accommodation under the ADA or applicable state or country laws and regulations must contact the InterSystems Human Resources Departmentprior to attending or participating in any interview or screening process.