Administrative Operations Specialist

Queensland Government; Ipswich City; On-site; AUD 55,000 - 75,000; Full time

Job summary

Queensland Government in Ipswich City is seeking an Administrative Officer to deliver efficient clerical support for the centre and assist with day-to-day operations, including minutes, memorandums, reports and correspondence.

You will handle reception duties, manage mail and supplies, maintain filing systems, process HR paperwork, archiving and IOM data, and ensure confidentiality and security of records in a busy government environment.

Qualifications

• Experience in administrative support and clerical tasks.
• Ability to manage confidential information.
• Strong data entry and record-keeping skills.
• Experience with office equipment and technology.
• Excellent reception and communication skills.

Responsibilities

• Provide administrative functions and confidential support for the centre.
• Support staff with memorandums, reports and correspondence.
• Answer enquiries at reception and direct visitors.
• Manage mail and mail register.
• Conduct opening and closing procedures.
• Maintain filing and record systems.
• Ensure security and access to files by staff and approved external agencies.
• Ensure records for IOMs are accurate and current.
• Undertake archiving of files and records in line with legislation.

Skills

Administrative skills

Data entry

Reception duties

Microsoft Office

Record keeping

Tools

Word processing

Spreadsheets

Photocopiers

Printers

Computers

Payroll software

Job description

Queensland Government in Ipswich City is seeking an Administrative Officer to deliver efficient clerical support for the centre and assist with day-to-day operations, including minutes, memorandums, reports and correspondence.

You will handle reception duties, manage mail and supplies, maintain filing systems, process HR paperwork, archiving and IOM data, and ensure confidentiality and security of records in a busy government environment.