Administration Officer

Queensland Corrective Services; Mareeba Shire; On-site; AUD 52,000 - 68,000; Full time

Job summary

Queensland Corrective Services in Mareeba, QLD is seeking an Administration Officer to provide support to the General Manager and leadership teams. The role covers court video conferencing, accounts payable/receivable, site administration, travel bookings and confidential records management.

You will manage data entry, correspondence, diary scheduling, meeting coordination, and liaison with internal and external staff.

Qualifications

• Experience in general administration and data entry.
• Ability to manage diaries, mail, and meeting rooms.
• Experience with accounts payable/receivable and basic financial processing.
• Familiar with SAP and MYOB.
• Strong communication and liaison skills.
• Maintain confidentiality and secure filing.

Responsibilities

• Participate in development and evaluation of efficient work systems.
• Perform data entry and enquiry functions on database programs.
• Examine incoming correspondence to determine action.
• Distribute and register incoming and outgoing correspondence.
• Undertake general administrative duties including diary management, organising meeting rooms and teleconferences, minute taking, word processing and spreadsheets.
• Book travel including accommodation, car hire and flights.
• Provide advice on general administration aspects of the area operations.
• Designate cost codes and arrange approval of invoices.
• Liaise with officers at all levels within public and private sectors.
• Manage own workflow by negotiating and confirming work priorities.
• Ensure security of files and confidentiality of documentation.

Skills

Data entry

Diary management

Travel bookings

Accounts payable

SAP

MYOB

Liaison

Record confidentiality

Microsoft Excel

Tools

SAP

MYOB

Microsoft Excel

Job description

Queensland Corrective Services – Mareeba QLD

In this role you will provide administration support role to their supervisor such as the General Manager, Industries, Offender Development. The administration functions include but are not limited to, court video conferencing, centre personal and professional visits, accounts payable, trust accounts, site administration, industries, offender development and General Manager support.

In this role you will provide administration support role to their supervisor such as the General Manager, Industries, Offender Development. The administration functions include, but are not limited to, court video conferencing, centre personal and professional visits, accounts payable, trust accounts, site administration, industries, offender development and General Manager support.

The primary accountabilities of the Administration Officer include:

• Participate in the development, implementation and evaluation of efficient and effective work systems.
• Perform data entry and enquiry functions on database programs.
• Examine incoming correspondence to determine action.
• Distribute and register incoming and outgoing correspondence.
• Undertake general administrative duties as requested supporting management including diary management, organising meeting rooms and teleconferences, minute taking, word processing and spreadsheets, answering telephone enquiries, photocopying and faxing.
• Book travel including accommodation, car hire and flights.
• Provide advice on general administration aspects of the area operations.
• Designate cost codes and arrange approval of invoices.
• Liaise with officers at all levels within both public and private sectors in relation to the office activities.
• Manage own workflow by negotiating and confirming work priorities for work completion in consideration of the needs of other officers.
• Efficient time management skills and the ability to prioritise tasks as demands arise and with competing priorities.
• Ensure the security of files and appropriate access to the files by relevant staff and approved external agencies.
• Ensure the confidentiality of all documentation handled and maintain a secure filing system.
• Process professional and personal visitor bookings for the centre.
• Provide information about visitor booking processes and answer queries on the day of the visit.
• Accounts receivable and accounts payable functions in SAP.
• Support stock control functions (MYOB).
• Undertake procurement and financial processing duties requiring financial reporting, purchase orders, corporate card reconciliation, monitoring of transactions and conduct banking as required.
• Control and maintain all monies receipted for prisoner trust funds, prepare necessary documentation for banking of same, including attending to any general enquiries regarding prisoners' trust monies.
• Check and compile weekly prisoner remuneration payments, including the correct payment of the amenities allowance and board and lodging where applicable.
• Prepare discharge documentation relating to any trust monies held, including travel arrangements for prisoners.
• Prepare documentation for valuables and monies for prisoner's transfer, monthly reconciliations and disposal of prisoners' unclaimed cash and valuables.
• Undertake the IT system administrator role providing centre support for the phone and computer systems.
• Provide administration for asset and fleet management.

Applications will remain current for 12 months.

Job Ad Reference: QLD/700668/26

Closing Date: Thursday, 24 September 2026