Administration & Operations Specialist

Queensland Corrective Services; Cairns Regional; On-site; AUD 60,000 - 75,000; Full time

Job summary

Queensland Corrective Services is seeking an Administration Officer to provide comprehensive support to senior management, handle diary management, travel bookings, and financial processing. The role covers data entry, correspondence management, and liaison across public and private sectors.

The position requires strong administrative skills, experience with SAP or MYOB, and the ability to manage confidential information while ensuring efficient office operations.

Qualifications

• Experience with data entry and enquiry functions in database systems.
• Ability to manage diary, organise meetings and teleconferences, and perform minute taking.
• Experience with accounts payable and trust accounts, plus general procurement and financial processing duties.

Responsibilities

• Participate in developing, implementing and evaluating efficient work systems.
• Perform data entry and enquiry functions on database programs.
• Examine incoming correspondence to determine action.
• Distribute and register incoming and outgoing correspondence.
• Undertake general administrative duties including diary management, meeting rooms, teleconferences, minute taking, word processing and spreadsheets.
• Book travel including accommodation, car hire and flights.
• Provide advice on general administration to area operations.
• Designate cost codes and arrange approval of invoices.
• Liaise with officers across public and private sectors about office activities.
• Manage own workflow and priorities.
• Ensure file security and confidentiality.
• Process visitor bookings and respond to queries on the day of visits.
• Accounts receivable/payable in SAP; stock control in MYOB.
• Procure and process financial transactions including purchase orders and banking.

Skills

Data entry

Diary management

Meeting coordination

Telephone handling

Word processing

Spreadsheets

Invoices processing

Travel booking

Accounts payable

Banking & reconciliation

Tools

SAP

MYOB

Job description

Queensland Corrective Services is seeking an Administration Officer to provide comprehensive support to senior management, handle diary management, travel bookings, and financial processing. The role covers data entry, correspondence management, and liaison across public and private sectors.

The position requires strong administrative skills, experience with SAP or MYOB, and the ability to manage confidential information while ensuring efficient office operations.