Administrative Officer - Governance & Secretariat Support

The Kids Research Institute Australia; Perth; Hybrid; AUD 65,000 - 95,000; Full time

Benefits offered by this job

Extra annual leave

Salary packaging

Health and wellbeing programs

Flexible and hybrid work

LinkedIn Learning / development

Job summary

The Kids Research Institute Australia is seeking an Administrative Officer based in Perth to provide high-level administrative and secretariat support for the Strep A Vaccines Program. You will assist the Project Lead, Business Manager and program leadership with governance tasks and procurement, ensuring smooth operations across research activities.

The role requires a tertiary qualification or relevant administration experience, excellent communication, and the ability to manage confidential

Qualifications

• Experience in administrative/office support roles.
• Experience providing committee or governance support, including minute-taking.
• Strong organisational and time management with high attention to detail.
• Excellent written and verbal communication skills for professional correspondence and stakeholder communications.
• Ability to handle confidential information appropriately.

Responsibilities

• Provide high level administrative and operational support to project leadership.
• Coordinate governance and committee activities, including scheduling meetings and preparing agendas and papers.
• Provide secretariat support including minutes and action tracking.
• Assist with purchasing and procurement processes, including purchase orders and supplier liaison.
• Support seminars, meetings and events, including room bookings, catering and video/teleconferencing.
• Coordinate travel, accommodation and conference registrations.

Skills

Administrative support

Secretariat support

Governance support

Minute-taking

Communication

Confidential information handling

Education

Tertiary qualification in a relevant field

Job description

The Kids Research Institute Australia is seeking an Administrative Officer based in Perth to provide high-level administrative and secretariat support for the Strep A Vaccines Program. You will assist the Project Lead, Business Manager and program leadership with governance tasks and procurement, ensuring smooth operations across research activities.

The role requires a tertiary qualification or relevant administration experience, excellent communication, and the ability to manage confidential