Administration Officer

IDS India; Western Australia; Hybrid; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Extra annual leave

Salary packaging

Health and wellbeing programs

Flexible and hybrid working options

LinkedIn Learning

Job summary

The Kids Research Institute Australia is seeking an Administrative Officer to deliver high‑level administrative and secretariat support across the program. Based in our Perth/Western Australia offices, you will assist leadership, coordinate governance, manage minutes and action tracking, and support procurement, events and travel arrangements.

You will hold a relevant tertiary qualification or demonstrated experience in administration, with excellent communication, time management and

Qualifications

• Tertiary qualification in a relevant field or equivalent admin experience.
• Experience providing governance support, including minute-taking.
• Strong organizational and time management skills with high attention to detail.

Responsibilities

• Provide high level administrative and operational support to the Project Lead, Business Manager and Program leadership.
• Coordinate governance and committee activities, including scheduling meetings and preparing agendas, papers and associated documentation.
• Provide secretariat support, including taking minutes and tracking follow-up actions.
• Assist with purchasing and procurement processes, including raising purchase orders and liaising with suppliers.
• Support seminars, meetings and events, including room bookings, catering and video/teleconferencing.
• Coordinate travel, accommodation and conference registrations.

Skills

Administrative support

Governance support

Minute-taking

Time management

Communication skills

Education

Tertiary qualification

Tools

MS Office

Purchasing systems

Job description

The Strep A Vaccines Program is advancing research to accelerate the development of a safe and effective vaccine against Strep A, a major cause of preventable illness and serious disease worldwide.Our team is driven by a shared commitment to reduce the impact of Strep A infections, helping to protect children improving lives across communities globally.

As our program continues to grow, we now have an exciting opportunity for an Administrative Officer to join our team. In this role you will provide high-quality administrative and secretariat support, playing a vital part in keeping our program running smoothly and effectively.

If you are passionate about making a difference and bring strong administrative expertise, join us in our mission to advance a Strep A vaccine and improve the health, development, and lives of children and young people affected by Strep A diseases.

Key responsibilities:

• Provide high level administrative and operational support to the Project Lead, Business Manager and Program leadership.
• Coordinate governance and committee activities, including scheduling meetings and preparing agendas, papers and associated documentation.
• Provide secretariat support, including taking minutes, maintaining action registers and tracking follow-up actions.
• Assist with purchasing and procurement processes, including raising purchase orders and liaising with suppliers.
• Support seminars, meetings and events, including room bookings, catering and video/teleconferencing.
• Coordinate travel, accommodation and conference registrations.

Based in our modern offices within Perth Children’s Hospital, this full-time position will be offered for an initial 1-year period.

About You

The successful candidate will be a collaborative and supportive team-member, with an excellent ability to identify and respond to needs. You will possess a tertiary qualification in a relevant field, or relevant experience in administration/office support, alongside:

• Demonstrated experience in an administrative, executive support, program coordination or governance support role.
• Experience providing committee or governance support, including minute‑taking.
• High level organisational and time management skills and maintain a high level of accuracy and attention to detail.
• Excellent written and verbal communication skills, including the ability to prepare professional correspondence, reports and stakeholder communications.
• Ability to manage confidential and sensitive information appropriately.

At The Kids Research Institute Australia, we are committed to building a workplace culture thatreflects the communities we serve. We actively recruit support and welcome applications from Aboriginal and Torres Strait Islander people, people with disability, culturally and linguistically diverse communities, LGBTQIA+ people, people of all ages, and those with diverse lived experiences. We also provide reasonable adjustments throughout the recruitment process and in the workplace, ensuring everyone has the opportunity to thrive.

If you meet many, but not all, of the role requirements, we encourage you to apply. We also welcome you to mention any career breaks in your cover letter to help us understand your journey.

Our commitment to diversity and inclusion is reflected in how we:

• Support staff-led inclusion and allyship groups.
• Offer flexible work practices that recognise different needs and life stages.
• Provide training, development and mentoring opportunities to increase inclusiveleadership and create an environment where all staff can thrive.
• Partner with communities to strengthen cultural awareness and belonging.
• Ensure adjustments and accessible practices are available for diverse community groups.
• We continually strive to measure our progress and improve where we can.

Alongside our inclusive culture, you’ll enjoy:

• Extra annual leave at Christmas and Easter.
• Salary packaging and entertainment benefits.
• Health and wellbeing programs with weekly events.
• Flexible and hybrid working options.
• Recognition and professional development opportunities, including LinkedIn Learning.
• Modern offices with sit-to-stand desks and end-of-trip facilities.
• Staff discounts on travel, IT, stationery, and access to corporate health insurance.

Closing Date: 23/09/2026 -We reserve the right to hire prior to the closing date.

Contact Name: Lynsey Fitzgerald

Contact Email: [e-mail]

The Kids Research Institute Australia is committed to beingchampions of gender equity, diversity, and inclusivity. We actively encourageapplications from people of all ages, nationalities, abilities, and cultures, including:Aboriginal and Torres Strait Islander peoples, people with diverse genders, sexes and sexualities and people living with disability.As such we are a proud Bronze award recipient of thefirstAustralian Athena Swan Science in Australia Gender EquitySAGEpilot program.

We acknowledge that when working in environments which contribute to the healthand wellbeing of Aboriginal people, it is imperative that Aboriginal people areat the forefront of this work. We have launched the Aboriginal Employment andCareer Development Strategy to increase the number of Aboriginaland Torres Strait Islander staff, students and researchers employed in theInstitute who provide guidance and support in our work in Aboriginal health.