Executive Office Leader: Governance & Strategy

The Garvan Institute of Medical Research; Sydney; On-site; AUD 135,000 - 165,000; Full time

Benefits offered by this job

Salary packaging

Training & development

International environment

Flexible work arrangements

Parental leave

Leave types including cultural/confer/

Discounted Health Insurance

Lifestyle discounts

Job summary

Garvan Institute of Medical Research in Sydney seeks an Executive Officer to lead the Executive Office and provide governance support. You will prepare briefing packs, manage the Executive Director’s diary, and oversee high‑stakes communications in a fast‑paced scientific environment.

The role covers people leadership of the Executive Assistant, governance infrastructure design, and proactive cross‑functional coordination with internal and external stakeholders.

Qualifications

• Exceptional organisational capability to manage multiple priorities and deadlines.
• Outstanding written and verbal communication for senior executives and diverse stakeholders.
• Ability to distil complex material into concise, decision-ready briefings.
• Anticipatory mindset, proactive diary and information management.

Responsibilities

• Executive Support: briefings, papers, and high-stakes communications for the Executive Director.
• Day-to-day operation of the Executive Office in partnership with the EA.
• People Leadership: supervise the Executive Assistant and set service standards for the office.
• Planning: coordinate annual calendars, governance architecture, and board/committee support.

Skills

Organisational excellence

Written & verbal communication

Analytical judgement

Anticipatory mindset

Stakeholder management

Education

Tertiary qualification desirable

Tools

PowerPoint

Google Slides

Canva

Job description

Garvan Institute of Medical Research in Sydney seeks an Executive Officer to lead the Executive Office and provide governance support. You will prepare briefing packs, manage the Executive Director’s diary, and oversee high‑stakes communications in a fast‑paced scientific environment.

The role covers people leadership of the Executive Assistant, governance infrastructure design, and proactive cross‑functional coordination with internal and external stakeholders.