Administration/Secretariat Support

The Royal Australasian College of Physicians; Australia; Hybrid; AUD 35,000 - 50,000; Part time

Benefits offered by this job

Flexible hybrid work model

Paid parental leave

Free annual flu vaccinations

Professional development opportunities

Employee Assistance Program

Job summary

The Royal Australasian College of Physicians (RACP) in Australia seeks a part-time Administration and Office Support role within the Training Services team. The role provides secretariat and administrative support across training programs, coordinating committees and meetings, and assisting with program requirements across Australia and Aotearoa New Zealand.

Working 15 hours per week with a 3-2-1 hybrid model, the successful candidate will manage agendas, minutes and correspondence, while

Qualifications

• Demonstrated high level written and oral communication skills.
• Demonstrated ability to build effective working relationships.

Responsibilities

• Coordinate training program administration.
• Provide high-level secretariat services to committees.
• Prepare meeting agendas and minutes, briefs, and reports.
• Ensure adherence to policies and procedures by committees.
• Contribute to continuous improvement activities.

Skills

High-level communication

Relationship building

Job description

Job Category: Administration and Office Support

About the RACP

The Royal Australasian College of Physicians (RACP) connects, represents, and trains physicians and trainee physicians across Australia and Aotearoa New Zealand. The RACP provides services to support the delivery of training, continuing professional development, and health policy and advocacy to medical health professionals.

Our Values

Accountable | Collaborate | Indigenise and Decolonise | Lead the way | Respect

Why Join Us?

As part of our team, you will be offered a competitive remuneration salary and access to some amazing benefits including a flexible hybrid work model, additional paid leave between Christmas and New Year, paid parental leave, free annual flu vaccinations, professional development opportunities, access to our Employee Assistance Program, special corporate discounts and more! To view all our benefits, visit www.racp.edu.au/about/careers-at-racp.

Our 3-2-1 Hybrid Working Model

• 3 days from anywhere in Australia or Aotearoa New Zealand per week,
• 2 days from an RACP office location per week,
• 1 of the two days per week in office spent with your team.

Job Description

About the Role

This role works within our Training Services team, which is responsible for providing training progression and comprehensive administrative support to trainees, supervisors and committees involved in the RACP Basic and Advanced training programs across Australia and Aotearoa New Zealand. Our services include advising on program requirements, coordinating the Divisional Clinical Examination in Aotearoa New Zealand, delivering training support for both trainees and supervisors, and supervisor learning support.

This role will provide secretariat and administrative support to RACP training programs and its committees, including:

• Coordinating training program administration
• Coordinating, attending and providing high level secretariat services to committees
• Preparing meeting agendas and minutes, briefs, draft reports and correspondence
• Working with committees to ensure they adhere to policies and procedures
• Contributing to continuous improvement activities

This is a fixed-term, part-time position until September 2027, working 15 hours per week. Wednesday and Thursday are preferred; however, we’re happy to discuss flexibility around days to suit the successful candidate’s availability.

Desired Skills and Experience

About You

The successful candidate will have:

• Demonstrated high level written and oral communication skills
• Demonstrated ability to build effective working relationships