Administration Officer

The Kids Research Institute Australia; Perth; Hybrid; AUD 65,000 - 95,000; Full time

Benefits offered by this job

Extra annual leave

Salary packaging

Health and wellbeing programs

Flexible and hybrid work

LinkedIn Learning / development

Job summary

The Kids Research Institute Australia is seeking an Administrative Officer based in Perth to provide high-level administrative and secretariat support for the Strep A Vaccines Program. You will assist the Project Lead, Business Manager and program leadership with governance tasks and procurement, ensuring smooth operations across research activities.

The role requires a tertiary qualification or relevant administration experience, excellent communication, and the ability to manage confidential

Qualifications

• Experience in administrative/office support roles.
• Experience providing committee or governance support, including minute-taking.
• Strong organisational and time management with high attention to detail.
• Excellent written and verbal communication skills for professional correspondence and stakeholder communications.
• Ability to handle confidential information appropriately.

Responsibilities

• Provide high level administrative and operational support to project leadership.
• Coordinate governance and committee activities, including scheduling meetings and preparing agendas and papers.
• Provide secretariat support including minutes and action tracking.
• Assist with purchasing and procurement processes, including purchase orders and supplier liaison.
• Support seminars, meetings and events, including room bookings, catering and video/teleconferencing.
• Coordinate travel, accommodation and conference registrations.

Skills

Administrative support

Secretariat support

Governance support

Minute-taking

Communication

Confidential information handling

Education

Tertiary qualification in a relevant field

Job description

The Opportunity

The Strep A Vaccines Program is advancing research to accelerate the development of a safe and effective vaccine against Strep A, a major cause of preventable illness and serious disease worldwide. Our team is driven by a shared commitment to reduce the impact of Strep A infections, helping to protect children improving lives across communities globally.

The Opportunity

The Strep A Vaccines Program is advancing research to accelerate the development of a safe and effective vaccine against Strep A, a major cause of preventable illness and serious disease worldwide. Our team is driven by a shared commitment to reduce the impact of Strep A infections, helping to protect children improving lives across communities globally.

As our program continues to grow, we now have an exciting opportunity for an Administrative Officer to join our team. In this role you will provide high-quality administrative and secretariat support, playing a vital part in keeping our program running smoothly and effectively.

If you are passionate about making a difference and bring strong administrative expertise, join us in our mission to advance a Strep A vaccine and improve the health, development, and lives of children and young people affected by Strep A diseases.

Key Responsibilities

• Provide high level administrative and operational support to the Project Lead, Business Manager and Program leadership.
• Coordinate governance and committee activities, including scheduling meetings and preparing agendas, papers and associated documentation.
• Provide secretariat support, including taking minutes, maintaining action registers and tracking follow-up actions.
• Assist with purchasing and procurement processes, including raising purchase orders and liaising with suppliers.
• Support seminars, meetings and events, including room bookings, catering and video/teleconferencing.
• Coordinate travel, accommodation and conference registrations.

Based in our modern offices within Perth Children’s Hospital, this full-time position will be offered for an initial 1-year period.

About You

The successful candidate will be a collaborative and supportive team-member, with an excellent ability to identify and respond to needs. You will possess a tertiary qualification in a relevant field, or relevant experience in administration/office support, alongside:

• Demonstrated experience in an administrative, executive support, program coordination or governance support role.
• Experience providing committee or governance support, including minute‑taking.
• High level organisational and time management skills and maintain a high level of accuracy and attention to detail.
• Excellent written and verbal communication skills, including the ability to prepare professional correspondence, reports and stakeholder communications.
• Ability to manage confidential and sensitive information appropriately.

At The Kids Research Institute Australia, we are committed to building a workplace culture thatreflects the communities we serve. We actively recruit support and welcome applications from Aboriginal and Torres Strait Islander people, people with disability, culturally and linguistically diverse communities, LGBTQIA+ people, people of all ages, and those with diverse lived experiences. We also provide reasonable adjustments throughout the recruitment process and in the workplace, ensuring everyone has the opportunity to thrive.

If you meet many, but not all, of the role requirements, we encourage you to apply. We also welcome you to mention any career breaks in your cover letter to help us understand your journey.

Our commitment to diversity and inclusion is reflected in how we:

• Support staff-led inclusion and allyship groups.
• Offer flexible work practices that recognise different needs and life stages.
• Provide training, development and mentoring opportunities to increase inclusive leadership and create an environment where all staff can thrive.
• Partner with communities to strengthen cultural awareness and belonging.
• Ensure adjustments and accessible practices are available for diverse community groups.
• We continually strive to measure our progress and improve where we can.

Alongside our inclusive culture, you’ll enjoy:

• Extra annual leave at Christmas and Easter.
• Salary packaging and entertainment benefits.
• Health and wellbeing programs with weekly events.
• Flexible and hybrid working options.Recognition and professional development opportunities, including LinkedIn Learning.
• Modern offices with sit-to-stand desks and end-of-trip facilities.
• Staff discounts on travel, IT, stationery, and access to corporate health insurance.

Closing Date

23/09/2026 - We reserve the right to hire prior to the closing date.

The Kids Research Institute Australia is committed to being champions of gender equity, diversity, and inclusivity. We actively encourage applications from people of all ages, nationalities, abilities, and cultures, including: Aboriginal and Torres Strait Islander peoples, people with diverse genders, sexes and sexualities and people living with disability. As such we are a proud Bronze award recipient of the first Australian Athena Swan Science in Australia Gender Equity (SAGE) pilot program.

We acknowledge that when working in environments which contribute to the health and wellbeing of Aboriginal people, it is imperative that Aboriginal people are at the forefront of this work. We have launched the Aboriginal Employment and Career Development Strategy to increase the number of Aboriginal and Torres Strait Islander staff, students and researchers employed in the Institute who provide guidance and support in our work in Aboriginal health.