Administrative Officer - Calen District State College, Education

Queensland Government; Mackay Regional; On-site; AUD 55,000 - 65,000; Full time

Job summary

Calen District State College invites applications for an Administrative Support role in our intimate P-12 campus near Mackay. You will provide essential administrative assistance to the Principal and Business Manager, manage reception and records, and support enrolments, attendance and school activities with a professional and confidential approach.

You will work within established procedures, coordinate routine tasks and contribute to the warm, welcoming culture of our small rural school,

Responsibilities

• Provide day-to-day administrative support to the Principal, Business Manager and school staff.
• Welcome and assist students, families, visitors and community members with a friendly and professional approach.
• Manage reception, enquiries, correspondence, appointments and school records.
• Support student enrolments, attendance-related administration, excursions, transport and school activities.
• Assist with staff administration, including timesheets, leave, rosters and relief arrangements.
• Process routine financial tasks, including payments, receipting, banking, invoices and data entry.
• Assist with school maintenance, safety checks, facility bookings and stock management.
• Prepare meeting minutes, reports, newsletters, forms and other school documents.
• Communicate respectfully and confidentially with staff, students, families and external stakeholders.
• Organise daily priorities independently while following school procedures and seeking guidance when needed.
• Contribute positively to the warm, welcoming and supportive culture of our small school community.

Job description

Nestled in the picturesque community of Calen, just 57km north of Mackay, Calen District State College is a welcoming P-12 school of approximately 160 students with a strong sense of community and belonging. Our small size creates a friendly, supportive environment where staff build genuine relationships with students, families and colleagues. At Calen, every student is known, valued and empowered to achieve their full potential. Our dedicated staff tailor teaching and learning to meet each student's individual needs, fostering diverse pathways for future success. We set high expectations and maintain a positive environment grounded in our 4 core values: Be Safe, Be Responsible, Be Respectful and Be a Learner.

Your opportunity:

Contribute to the effective and efficient administrative management of the school by providing relevant and timely administrative support to the Principal and Business Manager. You will work within existing guidelines to provide basic resolution of problems by reference to established procedure, consulting the Principal or Business Manager for matters that are more complex or non-routine.

Your work will make a real difference to the everyday experience of our students, families and staff. You will have the opportunity to build positive relationships across our school community and become a valued and trusted member of our team.

Responsibilities:

• Provide day-to-day administrative support to the Principal, Business Manager and school staff.
• Welcome and assist students, families, visitors and community members with a friendly and professional approach.
• Manage reception, enquiries, correspondence, appointments and school records.
• Support student enrolments, attendance-related administration, excursions, transport and school activities.
• Assist with staff administration, including timesheets, leave, rosters and relief arrangements.
• Process routine financial tasks, including payments, receipting, banking, invoices and data entry.
• Assist with school maintenance, safety checks, facility bookings and stock management.
• Prepare meeting minutes, reports, newsletters, forms and other school documents.
• Communicate respectfully and confidentially with staff, students, families and external stakeholders.
• Organise daily priorities independently while following school procedures and seeking guidance when needed.
• Contribute positively to the warm, welcoming and supportive culture of our small school community.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.