School Operations & Admin Coordinator

Queensland Government; Mackay Regional; On-site; AUD 55,000 - 65,000; Full time

Job summary

Calen District State College invites applications for an Administrative Support role in our intimate P-12 campus near Mackay. You will provide essential administrative assistance to the Principal and Business Manager, manage reception and records, and support enrolments, attendance and school activities with a professional and confidential approach.

You will work within established procedures, coordinate routine tasks and contribute to the warm, welcoming culture of our small rural school,

Responsibilities

• Provide day-to-day administrative support to the Principal, Business Manager and school staff.
• Welcome and assist students, families, visitors and community members with a friendly and professional approach.
• Manage reception, enquiries, correspondence, appointments and school records.
• Support student enrolments, attendance-related administration, excursions, transport and school activities.
• Assist with staff administration, including timesheets, leave, rosters and relief arrangements.
• Process routine financial tasks, including payments, receipting, banking, invoices and data entry.
• Assist with school maintenance, safety checks, facility bookings and stock management.
• Prepare meeting minutes, reports, newsletters, forms and other school documents.
• Communicate respectfully and confidentially with staff, students, families and external stakeholders.
• Organise daily priorities independently while following school procedures and seeking guidance when needed.
• Contribute positively to the warm, welcoming and supportive culture of our small school community.

Job description

Calen District State College invites applications for an Administrative Support role in our intimate P-12 campus near Mackay. You will provide essential administrative assistance to the Principal and Business Manager, manage reception and records, and support enrolments, attendance and school activities with a professional and confidential approach.

You will work within established procedures, coordinate routine tasks and contribute to the warm, welcoming culture of our small rural school,