Administrative Officer - Calen District State College

education; Mackay Regional; On-site; AUD 60,000 - 70,000; Full time

Job summary

Calen District State College, nestled at Calen just north of Mackay, seeks an Administrative Officer to support the Principal and Business Manager. You will handle day-to-day admin, reception, enrolments, attendance, and school records in a friendly, professional environment.

You’ll also assist with timesheets, leave, rosters, payments and data entry, ensuring smooth operations and confidential handling of information across staff and families.

Responsibilities

• Provide day-to-day administrative support to the Principal, Business Manager and school staff.
• Welcome and assist students, families, visitors and community members with a friendly and professional approach.
• Manage reception, enquiries, correspondence, appointments and school records.
• Support student enrolments, attendance-related administration, excursions, transport and school activities.
• Assist with staff administration, including timesheets, leave, rosters and relief arrangements.
• Process routine financial tasks, including payments, receipting, banking, invoices and data entry.
• Assist with school maintenance, safety checks, facility bookings and stock management.
• Prepare meeting minutes, reports, newsletters, forms and other school documents.

Job description

About us:Nestled in the picturesque community of Calen, just 57km north of Mackay, Calen District State College is a welcoming P-12 school of approximately 160 students with a strong sense of community and belonging. Our small size creates a friendly, supportive environment where staff build genuine relationships with students, families and colleagues. At Calen, every student is known, valued and empowered to achieve their full potential. Our dedicated staff tailor teaching and learning to meet each student's individual needs, fostering diverse pathways for future success. We set high expectations and maintain a positive environment grounded in our 4 core values: Be Safe, Be Responsible, Be Respectful and Be a Learner.Your opportunity:Contribute to the effective and efficient administrative management of the school by providing relevant and timely administrative support to the Principal and Business Manager. You will work within existing guidelines to provide basic resolution of problems by reference to established procedure, consulting the Principal or Business Manager for matters that are more complex or non-routine.Your work will make a real difference to the everyday experience of our students, families and staff. You will have the opportunity to build positive relationships across our school community and become a valued and trusted member of our team.Responsibilities:Provide day-to-day administrative support to the Principal, Business Manager and school staff.Welcome and assist students, families, visitors and community members with a friendly and professional approach.Manage reception, enquiries, correspondence, appointments and school records.Support student enrolments, attendance-related administration, excursions, transport and school activities.Assist with staff administration, including timesheets, leave, rosters and relief arrangements.Process routine financial tasks, including payments, receipting, banking, invoices and data entry.Assist with school maintenance, safety checks, facility bookings and stock management.Prepare meeting minutes, reports, newsletters, forms and other school documents.Communicate respectfully and confidentially with staff, students, families and external stakeholders.Organise daily priorities independently while following school procedures and seeking guidance when needed.Contribute positively to the warm, welcoming and supportive culture of our small school community.Interested? To Apply:Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)Attach a 1-page written statement about how your achievements and capabilities meet the requirements of the role.Attach evidence of the mandatory requirements outlined in the attached role description.We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.Applications from recruitment agencies will not be accepted.This work is licensed under a Creative Commons Attribution 3.0 Australia License.