Administrative Coordinator – Rostering & Finance

City-of-Greater-Geelong; Geelong; Sur place; AUD 68 000 - 84 000; Plein temps

Résumé du poste

City of Greater Geelong is seeking a proactive Administration & Support Officer to join the Community Care team in Geelong on a fixed term full-time contract (21 months). You will provide front-line administrative and rostering support, helping ensure services run smoothly across clients, carers and internal staff.

Key duties include coordinating rosters, handling finance admin such as purchase orders and invoices, onboarding staff and maintaining client and service data across multiple systems.

Qualifications

• Relevant qualifications and/or demonstrated experience in an administrative support role.
• Experience managing a range of administrative tasks and processes from start to finish.
• Strong organisational and time-management skills, with the ability to confidently prioritise your workload in a fast-paced environment.
• Excellent attention to detail and a commitment to getting things right.
• Strong written and verbal communication and customer service skills.
• Confidence working across Microsoft Office and multiple business systems.
• Ability to handle confidential and sensitive information with care and professionalism.
• A collaborative and adaptable approach, with a willingness to support others and contribute to continuous improvement.

Responsabilités

• Coordinating client service rosters and responding to changing scheduling requirements.
• Providing friendly and responsive support to clients, carers, care staff and internal teams.
• Managing purchase orders, receipting, invoices and other finance administration.
• Supporting employee onboarding and a range of general administrative processes.
• Managing shared inboxes, waitlists and administrative requests while balancing competing priorities.
• Maintaining accurate client, employee and service information across multiple systems.
• Working closely with the team to solve problems, share knowledge, improve processes and keep services running efficiently.

Connaissances

Organisational skills

Time management

Customer service

Communication

Team collaboration

Attention to detail

Outils

Microsoft Office

Finance systems

Description du poste

City of Greater Geelong is seeking a proactive Administration & Support Officer to join the Community Care team in Geelong on a fixed term full-time contract (21 months). You will provide front-line administrative and rostering support, helping ensure services run smoothly across clients, carers and internal staff.

Key duties include coordinating rosters, handling finance admin such as purchase orders and invoices, onboarding staff and maintaining client and service data across multiple systems.