Administrative Coordinator – Invoicing, Reporting & Reception

Hard Surface Cleaners Pty Ltd; Melbourne; Presencial; AUD 50.000 - 65.000; Jornada completa

Descripción de la vacante

Hard Surface Cleaners Pty Ltd – Clayton VIC is seeking a fast-paced administration professional to support the business with data entry, invoicing, reporting and general office duties.

You'll work with the senior office team, handle reception duties, incoming calls and customer enquiries, and help keep the office running smoothly with a positive, can-do attitude. Juniors are welcome to apply as attitude matters most.

Formación

• Experience in an office environment, preferably within the trade services sector.
• Strong computer skills and ability to learn new software quickly.
• Excellent communication and organisational abilities.
• Legal right to live and work in Australia.

Responsabilidades

• Assisting with reporting and invoicing
• Answering phones, customer enquiries, directing phone calls, responding to emails
• Maintaining a clean, tidy and safe office environment
• Managing office equipment and office supplies
• Providing excellent customer service to all office visitors
• Supporting general administrative tasks and daily office operations

Conocimientos

Data entry

Invoicing

Reporting

Microsoft Office

Customer service

Communication

Multi-tasking

Organisational skills

Herramientas

Excel

Outlook

Xero

Assignar

Descripción del empleo

Hard Surface Cleaners Pty Ltd – Clayton VIC

This is a fast-paced, varied administration role. You'll play a key part in supporting the business and your days will move quickly with plenty of variety. Working with the senior office team, you'll use your administration experience across data entry, invoicing, reporting, and general office support. You'll also assist with reception duties and incoming calls, helping keep the office running smoothly and professionally. Juniors are welcome to apply — attitude and willingness to learn matter most.

Key responsibilities

Assisting with reporting and invoicing

Answering phones, customer enquiries, directing phone calls, responding to emails etc

Maintaining a clean, tidy and safe office environment

Managing office equipment and office supplies

Providing excellent customer service to all office visitors

Supporting general administrative tasks and daily office operations

About you

Has experience in an office environment ideally within the trade services sector

Has strong computer skills and picks up new software quickly

Strong ability to multi-task and prioritise competing deadlines

Excellent communication and interpersonal skills

Strong organisational skills and high attention to detail

Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Xero, and general databases. Experience with Assignar is highly advantageous but not essential

Enthusiasm, reliability and a positive attitude

Able to work both independently and as part of a team

Legal right to live and work in Australia

About us

Hard Surface Cleaners is an Australian-owned provider of comprehensive indoor and outdoor facility service solutions for commercial and industrial clients. We pride ourselves on delivering high-quality, environmentally responsible services that meet EPA regulations and support safe, well-maintained workplaces. We look after our people and our customers, and we put safety first in everything we do.

Supportive, people-focused culture

Stable and growing business

Variety in your day and opportunities to expand your skills

A workplace that genuinely values safety, professionalism and customer service

If you're ready to take the next step in your career, we would love to hear from you !

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