Administrative Assistant - MAP

Medifox DAN GmbH; Sydney; Hybrid; AUD 60,000 - 80,000; Full time

Job summary

ResMed is seeking an Administrative Assistant to support the Medical Affairs team across APAC. The role assists executives and teams, enabling them to work more efficiently and effectively, and contributes to clinical, economic, and market evidence generation to improve patient outcomes.

You will coordinate travel, meetings, calendars, drafting confidential correspondence, and support contracting and onboarding, liaising with senior leaders and stakeholders to ensure compliance and smooth

Qualifications

• 2+ years of administrative assistant experience.
• Ability to work independently and remotely from manager.
• Proficiency with modern office software and mobile devices.

Responsibilities

• Represent leaders and handle team communications with professionalism and confidentiality.
• Arrange travel plans, itineraries, and meeting agendas.
• Prepare confidential correspondence and manage an active calendar.
• Coordinate team events and onboarding for APAC.
• Support contract management and regulatory/compliance processes.
• Liaise with senior leadership and executives to maintain productive relationships.

Skills

Administrative support

Remote work capability

Office software proficiency

Tools

Outlook

Microsoft Teams

Job description

The Medical Affairs team collaborates with the leaders of Sleep, Respiratory Care, SaaS, ResMed Healthcare, and Asia Growth Markets to ensure our work, especially our clinical research and market access projects, align with their strategic priorities. We also review key government policies, as part of the continuous evaluation and improvement process that helps us maintain global compliance across an ever-shifting landscape of legal and regulatory requirements. The two, research and compliance, work hand-in-hand, and when balanced properly allow us to generate important clinical, economic and market evidence, that improves the lives of patients in ways that are scientifically valid, clinically relevant and ethically sound.

Job Posting Title

Administrative Assistant - Medical Affairs

Job Description

The Medical Affairs (MA) team works with the Product, Marketing and Revenue organisations and other functions in a collaborative way to deliver key inputs to products and solutions for our customers. We also work with leaders in Sleep, Breathing Health to deliver clinical research aligned with ResMed’s strategic priorities. We generate essential clinical, economic, and market evidence to improve patient outcomes in a scientifically valid, clinically relevant, and ethical manner.
This role supports executives and their teams primarily in the Asia-Pacific region. A successful candidate will work to enable the leaders to perform their roles more efficiently and effectively.

Let’s talk about Responsibilities

• representing the leaders when required and handling team communications with a high degree of professionalism, accuracy and confidentiality

• arranging travel plans, itineraries, meeting agendas and other documentation for travel related meetings

• composing and preparing correspondence that may be confidential

• managing an active calendar of appointments

• arranging team and or other corporate functions

• completing expense reports

• Order, track and reconcile clinical study support - equipment and financial support for clinical studies in accordance with ResMed procedures.

• Support Product Science and Operations and Sleep Science teams with global evidence generation processes and collaborate with internal and external stakeholders.

• Work with ResMed Legal and key internal and external stakeholders to generate and manage contracts and consulting agreements, ensuring regulatory and compliance requirements are met.

• Liaise with senior leadership teams and executive assistants across ResMed and proactively build effective and productive working relationships with stakeholders.

• Develop, edit, and format documents for internal and external presentations.

• Coordinate projects as required, ensuring core project team has visibility on initiatives, key milestones, delivery, and budget. Manage and support the continuous improvement of onboarding initiatives and be the main point of contact for APAC new team members.

Let’s talk about Qualifications and Experience

Required:

• 2+ years of Administrative assistant experience

• Can operate independently and remotely from manager

• Proficient with modern office software technology and mobile devices

Preferred:

• Experience within a medical device or pharmaceutical company, ideally dealing with clinical research

• Project coordination experience

• Experience with managing Microsoft Outlook calendars and appointments and groups, comfortable working with Microsoft Teams meetings, channels and chat functions.

• Working with project management tools such as the Atlassian suite

• AI tools as appropriate

Joining us is more than saying "yes" to making the world a healthier place. It's discovering a career that’s challenging, supportive and inspiring. Where a culture driven by excellence helps you not only meet your goals, but also create new ones. We focus on creating a diverse and inclusive culture, encouraging individual expression in the workplace and thrive on the innovative ideas this generates. If this sounds like the workplace for you, We commit to respond to every applicant.