Junior Colour Consultant / Administration Assistant

Dm Joinery & Kitchens; Sydney; Remote; AUD 80,000 - 100,000; Full time

Job summary

InterSystems, a global data technology provider, is seeking an Administrative Assistant for the Medical Affairs team. This fully remote role supports leadership across Product, Marketing and Revenue, coordinating schedules, meetings, travel, and documentation.

You will assist with clinical research processes, contracts, and stakeholder communications while maintaining high standards of confidentiality and professionalism.

Qualifications

• 2+ years of Administrative Assistant experience
• Can operate independently and remotely from manager
• Proficient with modern office software, MS 365 and mobile devices

Responsibilities

• Provide administrative support for the MA team and handle confidential communications
• Coordinate travel, meetings and documentation for travel-related meetings
• Prepare correspondence and manage active calendar
• Assist with invoicing and expense reports

Skills

Administrative support

Remote work

Calendar management

Communication

Education

Office/Business Administration qualification

Tools

Microsoft 365

Outlook

Teams

Atlassian suite

Job description

Showing 4591 Junior Colour Consultant Administration Assistant jobs in Sydney

In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond daily. You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner, to a high standard. You will have high attention to detail and a can‑do, proactive attitude.

Responsibilities

The duties initially assigned include, but are not limited to:

• Reception relief (cover for lunch, breaks and Friday afternoon from 3pm)
• Assistance organising and preparing for internal staff events
• Daily Staff Movements
• Co‑ordination of meetings, conference calls and video conferences with both internal & external stakeholders
• Preparing documents/presentations – formatting, printing, binding as needed
• Assistance with monthly Amex reconciliation

Other shared responsibilities (with Admin Team)

• Responding to requests via team inbox
• Co‑ordination of travel – Domestic
• ASG Team support and role coverage

Experience and Qualifications

• 3‑5 years’ experience as an Administrative Assistant within a corporate environment
• Qualifications in Office / Business Administration desirable
• Ability to work in a team environment
• Advanced skills in Microsoft Office; Outlook and established applications
• Advanced skills in Microsoft 365 and Workday would be desirable

About InterSystems

InterSystems, a creative data technology provider, delivers a unified foundation for next‑generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24×7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visit InterSystems.com.

AI Disclaimer

InterSystems may use AI tools for its internal operations including administrative tasks during recruitment (e.g., organizing candidate information). InterSystems’ approach to AI is guided by the InterSystems Responsible AI Guidelines. AI is not used to make or influence hiring decisions. All decisions are made by InterSystems employees.

Candidates may use AI for CV or interview preparation, provided materials are truthful and reflect their own experience. AI tools and third‑party transcription services must not be used during interviews or assessments.

Please note that the use of wearable technology, including any AI‑related tools or other technology‑connected devices (such as META or Google smart glasses and/or wearables, and/or any similar devices), is strictly prohibited during the interview and screening process with InterSystems. Any applicant who requires a wearable device or any type of technology support during the interview process as a reasonable accommodation under the ADA or applicable state or country laws and regulations must contact the InterSystems Human Resources Department prior to attending or participating in any interview or screening process.

The Medical Affairs team collaborates with the leaders of Sleep, Respiratory Care, SaaS, ResMed Healthcare, and Asia Growth Markets to ensure our work, especially our clinical research and market access projects, align with their strategic priorities. We also review key government policies, as part of the continuous evaluation and improvement process that helps us maintain global compliance across an ever‑shifting landscape of legal and regulatory requirements. The two, research and compliance, work hand‑in‑hand, and when balanced properly allow us to generate important clinical, economic and market evidence, that improves the lives of patients in ways that are scientifically valid, clinically relevant and ethically sound.

Job Posting Title

Administrative Assistant - Medical Affairs

Job Description

The Medical Affairs (MA) team works with the Product, Marketing and Revenue organisations and other functions in a collaborative way to deliver key inputs to products and solutions for our customers. We also work with leaders in Sleep, Breathing Health to deliver clinical research aligned with ResMed’s strategic priorities. We generate essential clinical, economic, and market evidence to improve patient outcomes in a scientifically valid, clinically relevant, and ethical manner.

All of these responsibilities will be carried out in a fully remote role, with monthly leadership meetings in Sydney CBD.

Let’s talk about Responsibilities

• representing the leaders when required and handling team communications with a high degree of professionalism, accuracy and confidentiality
• arranging travel plans, itineraries, meeting agendas and other documentation for travel related meetings
• composing and preparing correspondence that may be confidential
• managing an active calendar of appointments
• arranging team and or other corporate functions
• completing expense reports
• Order, track and reconcile clinical study support – equipment and financial support for clinical studies in accordance with ResMed procedures.
• Support Product Science and Operations and Sleep Science teams with global evidence generation processes and collaborate with internal and external stakeholders.
• Work with ResMed Legal and key internal and external stakeholders to generate and manage contracts and consulting agreements, ensuring regulatory and compliance requirements are met.
• Liaise with senior leadership teams and executive assistants across ResMed and proactively build effective and productive working relationships with stakeholders.
• Develop, edit, and format documents for internal and external presentations.
• Coordinate projects as required, ensuring core project team has visibility on initiatives, key milestones, delivery, and budget. Manage and support the continuous improvement of onboarding initiatives and be the main point of contact for APAC new team members.

Let’s talk about Qualifications and Experience

• 2+ years of Administrative assistant experience
• Can operate independently and remotely from manager
• Proficient with modern office software technology and mobile devices

Preferred

• Experience within a medical device or pharmaceutical company, ideally dealing with clinical research
• Experience with managing Microsoft Outlook calendars and appointments and groups, comfortable working with Microsoft Teams meetings, channels and chat functions.
• Working with project management tools such as the Atlassian suite
• AI tools as appropriate

Fully remote role - monthly leadership meetings in Sydney CBD

• Salary range $80,000-$100,000 + Superannuation (depending on experience)
• Progression into Sales or Senior Position
• Stability in a long‑established global brand proud of their sustainability and team culture.

Snap Shot

• Fully remote role - monthly leadership meetings in Sydney CBD
• Salary range $80,000-$100,000 + Superannuation (depending on experience)
• Progression into Sales or Senior Position
• Stability in a long‑established global brand proud of their sustainability and team culture.

About The Company

Operating globally for over a century, this company conceptualises, engineers, designs, manufactures and installs their products across Australia’s major cities and the world. Providing energy efficient solutions, the Sydney team works to create sustainable buildings that work with the client and their needs. Consisting of 8 professionals, the Sydney branch value’s professional and individual growth, pushing each other to be their best.

About the role

This fully remote role will support the Managing Director, Head of Sales, Head of Technicians and The National Project Manager. Working along‑side the Leadership Team, you will work across the business, providing the communication and glue that holds them together. Using your high level organisational and administrative skills you will up lift the standards of this company, making sure all formal correspondence is professional and engaging. This role needs a candidate who is work driven and strives to grow their skills and knowledge as the business develops.

While supporting the leadership team, you will schedule local and contract technicians for planned and reactive maintenance Nationally. You will manage the service email, providing prompt responses to enquiries ensuring service is held to a specific standard. You will manage the client data base ensuring project and maintenance records are up to date and available to the team.

Administrative support to the Managing Director, Head of Sales, Head of Technicians and The National Project Manager

• Responding to service enquiries and scheduling field technicians: 4 locally and contracted technicians Regionally
• Administrative tasks including: Invoicing for services, Work Health and Safety documentation, managing the service email, data base records and customer portals

Skills and experience

• Prior working experience in administration/assistant roles
• Moderate to advanced Microsoft 365O skills
• Prior experience in Blue Collar Industries or scheduling
• Strong organisational skills
• Confidence to work collaboratively and autonomously.

Benefits on offer

• Salary range $80,000-$100,000 + Superannuation (depending on experience)
• Fully remote role- monthly leadership meetings in Sydney CBD
• Progression into Sales or Senior Position
• Stability in a long-established global brand proud of their sustainability and team culture.

What You'll Be Doing

• Providing day-to-day administrative support across the organisation
• Supporting the CEO and senior leadership team when required
• Assisting Team Leaders and operational staff with administration
• Managing incoming phone calls and emails
• Maintaining participant and organisational records
• Updating NDIS-related documentation and internal systems
• Assisting with participant onboarding and service documentation
• Supporting employee onboarding and compliance records
• Preparing documents, correspondence, reports and spreadsheets
• Scheduling meetings and appointments
• Following up outstanding information and documentation
• Liaising with participants, families and external stakeholders
• Keeping records accurate, organised and up to date
• Helping different parts of the organisation communicate with each other

14th September, 2026