Trade Assistant - Immediate Start, Temp-To-Perm

Momentum Consulting; Sydney; Remote; AUD 80,000 - 95,000; Full time

Benefits offered by this job

Fully remote role

Sydney meetings (monthly)

Career progression

Global brand

Job summary

InterSystems is seeking an Administrative Assistant to provide essential support for the Medical Affairs team on a remote basis, with monthly leadership meetings in Sydney. The role emphasizes confidentiality, calendar management, document preparation, and cross‑functional collaboration across APAC regions.

Ideal candidates have 2+ years in an administrative role, strong Microsoft Office skills, and the ability to work independently.

Qualifications

• 2+ years of Administrative Assistant experience in a corporate environment.
• Ability to work independently and remotely from manager.
• Proficient with modern office software and mobile devices.

Responsibilities

• Provide day-to-day administrative support across the organisation.
• Support CEO and senior leadership team when required.
• Manage incoming phone calls and emails.
• Maintain participant and organisational records and onboarding docs.
• Schedule meetings and appointments; liaise with participants, families and external stakeholders.

Skills

Administrative support

Calendar management

Communication

Confidentiality

Remote work capability

Microsoft Office

MS Teams

Tools

Outlook

Microsoft 365

Workday

Atlassian suite

Job description

In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond daily. You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner, to a high standard. You will have high attention to detail and a can do, proactive attitude.

Responsibilities

The duties initially assigned include, but are not limited to:

• Reception relief (cover for lunch, breaks and Friday afternoon from 3pm)
• Assistance organising and preparing for internal staff events
• Daily Staff Movements
• Co‑ordination of meetings, conference calls and video conferences with both internal & external stakeholders
• Preparing documents/presentations – formatting, printing, binding as needed
• Assistance with monthly Amex reconciliation

Other shared responsibilities (with Admin Team)

• Responding to requests via team inbox
• Co‑ordination of travel – Domestic
• ASG Team support and role coverage

Job Summary

In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond daily. You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner, to a high standard. You will have high attention to detail and a can do, proactive attitude.

Experience and Qualifications

• 3-5 years’ experience as an Administrative Assistant within a corporate environment
• Qualifications in Office / Business Administration desirable
• Ability to work in a team environment
• Advanced skills in Microsoft Office; Outlook and established applications
• Advanced skills in Microsoft 365 and Workday would be desirable

About InterSystems

InterSystems, a creative data technology provider, delivers a unified foundation for next‑generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24×7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visit InterSystems.com .

AI Disclaimer

InterSystems may use AI tools for its internal operations including administrative tasks during recruitment (e.g., organizing candidate information). InterSystems’ approach to AI is guided by the InterSystems Responsible AI Guidelines . AI is not used to make or influence hiring decisions. All decisions are made by InterSystems employees.

Candidates may use AI for CV or interview preparation, provided materials are truthful and reflect their own experience. AI tools and third‑party transcription services must not be used during interviews or assessments.

Please note that the use of wearable technology, including any AI‑related tools or other technology‑connected devices (such as META or Google smart glasses and/or wearables, and/or any similar devices), is strictly prohibited during the interview and screening process with InterSystems. Any applicant who requires a wearable device or any type of technology support during the interview process as a reasonable accommodation under the ADA or applicable state or country laws and regulations must contact the InterSystems Human Resources Department prior to attending or participating in any interview or screening process.

Job Posting Title

Administrative Assistant - Medical Affairs

Job Description

The Medical Affairs (MA) team works with the Product, Marketing and Revenue organisations and other functions in a collaborative way to deliver key inputs to products and solutions for our customers. We also work with leaders in Sleep, Breathing Health to deliver clinical research aligned with ResMed’s strategic priorities. We generate essential clinical, economic, and market evidence to improve patient outcomes in a scientifically valid, clinically relevant, and ethical manner.

This role supports executives and their teams primarily in the Asia‑Pacific region. A successful candidate will work to enable the leaders to perform their roles more efficiently and effectively.

Responsibilities

• representing the leaders when required and handling team communications with a high degree of professionalism, accuracy and confidentiality
• arranging travel plans, itineraries, meeting agendas and other documentation for travel related meetings
• composing and preparing correspondence that may be confidential
• managing an active calendar of appointments
• arranging team and or other corporate functions
• completing expense reports
• Order, track and reconcile clinical study support – equipment and financial support for clinical studies in accordance with ResMed procedures.
• Support Product Science and Operations and Sleep Science teams with global evidence generation processes and collaborate with internal and external stakeholders.
• Work with ResMed Legal and key internal and external stakeholders to generate and manage contracts and consulting agreements, ensuring regulatory and compliance requirements are met.
• Liaise with senior leadership teams and executive assistants across ResMed and proactively build effective and productive working relationships with stakeholders.
• Develop, edit, and format documents for internal and external presentations.
• Coordinate projects as required, ensuring core project team has visibility on initiatives, key milestones, delivery, and budget. Manage and support the continuous improvement of onboarding initiatives and be the main point of contact for APAC new team members.

Qualifications and Experience

Required

• 2+ years of Administrative assistant experience
• Can operate independently and remotely from manager
• Proficient with modern office software technology and mobile devices

Preferred

• Experience within a medical device or pharmaceutical company, ideally dealing with clinical research
• Experience with managing Microsoft Outlook calendars and appointments and groups, comfortable working with Microsoft Teams meetings, channels and chat functions.
• Working with project management tools such as the Atlassian suite
• AI tools as appropriate

Salary

Fully remote role - monthly leadership meetings in Sydney CBD
Salary range $80,000-$100,000 + Superannuation (depending on experience)
Progression into Sales or Senior Position
Stability in a long-established global brand proud of their sustainability and team culture.

About the Company

Operating globally for over a century, this company conceptualises, engineers, designs, manufactures and installs their products across Australia’s major cities and the world. Providing energy efficient solutions, the Sydney team works to create sustainable buildings that work with the client and their needs. Consisting of 8 professionals, the Sydney branch value’s professional and individual growth, pushing each other to be their best.

Key Responsibilities

• Providing day-to-day administrative support across the organisation
• Supporting the CEO and senior leadership team when required
• Assisting Team Leaders and operational staff with administration
• Managing incoming phone calls and emails
• Maintaining participant and organisational records
• Updating NDIS-related documentation and internal systems
• Assisting with participant onboarding and service documentation
• Supporting employee onboarding and compliance records
• Preparing documents, correspondence, reports and spreadsheets
• Scheduling meetings and appointments
• Following up outstanding information and documentation
• Liaising with participants, families and external stakeholders
• Keeping records accurate, organised and up to date
• Helping different parts of the organisation communicate with each other

Job Posting Title

Administrative Assistant - Medical Affairs

Location

Remote, with monthly leadership meetings in Sydney CBD

Contract Type

Permanent

Working Hours

Full‑time

Eligibility

Right to work in Australia
Required DBS / background check

EEO/DEI Statement

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.

Salary

Annual salary range AUD $80,000 to 95,000 plus superannuation

Benefits

• Fully remote role - monthly leadership meetings in Sydney CBD
• Salary range $80,000-$100,000 + Superannuation (depending on experience)
• Progression into Sales or Senior Position
• Stability in a long-established global brand proud of their sustainability and team culture.

Employee Experience

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.

Title

Administrative Assistant

Application Requirements

Submit CV and cover letter via the company portal. The application will be screened by an automated system before human review.

Contact Information

Hiring HR contact: [e-mail]

Post Date

14th September 2026

Other Roles

Administrative Assistant - Medical Affairs
Administrative Assistant - Corporate Practice Group, Herbert Smith Freehills Kramer
Administrative Assistant - NDIS Provider London