Administrative Assistant

Stacey Fear; Townsville City; Vor Ort; AUD 45.000 - 60.000; Vollzeit

Benefits dieser Stelle

Full-time permanent role

Supportive leadership team

Varied role across the business

Townsville-based role

Zusammenfassung

Stacey Fear in Townsville is seeking an experienced Administrative Assistant to join a supportive and collaborative team on a full-time basis.

You will manage calls and correspondence, coordinate meetings, take minutes, prepare reports, and maintain records to keep the office running smoothly. The role offers long-term stability and exposure to multiple areas of the business.

If you are organized, detail-oriented and enjoy a team-focused environment, we'd love to hear from you.

Qualifikationen

• Experience in administration, office coordination or executive support.
• Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint).
• Experience taking and preparing accurate meeting minutes.
• Excellent organisation with ability to manage multiple priorities.
• Strong written and verbal communication and confidentiality.

Aufgaben

• Manage incoming calls, emails, and general correspondence.
• Coordinate meetings, appointments, and calendars.
• Take accurate meeting minutes and distribute action items.
• Prepare reports, presentations, and business documentation.
• Maintain electronic and hard-copy records.
• Assist with data entry, reporting, and document management.
• Support invoicing and general administrative tasks.
• Provide assistance across operational projects and business functions.

Kenntnisse

MS Office

Meeting minutes

Organization

Communication

Confidentiality

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Jobbeschreibung

Support a growing care organisation while building your admin career.

Your new company

Our client is a well-established and growing organisation based in Townsville. Committed to delivering exceptional service, they pride themselves on fostering a supportive and collaborative workplace culture where employees are valued and encouraged to succeed.

Your new role

An exciting opportunity has become available for an experienced Administrative Assistant to join a supportive and collaborative team on a full-time basis. Reporting directly to senior leadership, you will play a pivotal role in ensuring the smooth day-to-day operation of the office while supporting a range of stakeholders across the business.

Your responsibilities will include:

• Managing incoming calls, emails, and general correspondence
• Coordinating meetings, appointments, and calendars
• Taking accurate meeting minutes and distributing action items
• Preparing reports, presentations, and business documentation
• Maintaining electronic and hard-copy records
• Assisting with data entry, reporting, and document management
• Supporting invoicing and general administrative tasks
• Providing assistance across operational projects and business functions

What you'll need to succeed

• Previous experience in administration, office coordination, or executive support
• Strong Microsoft Office skills, particularly Word, Excel, Outlook and PowerPoint
• Experience taking and preparing accurate meeting minutes
• Excellent organisational skills with the ability to manage multiple priorities
• Strong written and verbal communication skills
• High attention to detail and commitment to confidentiality
• A proactive, positive and team-focused attitude

Highly regarded:

• Experience within the NDIS, disability, community services, healthcare or aged care sectors
• Exposure to invoicing, bookkeeping, or financial administration

What you'll get in return

• Full-time permanent opportunity with long-term stability
• Supportive and values-driven leadership team
• Varied role with exposure to multiple areas of the business
• Opportunity to make a genuine difference within the community
• Positive team culture and collaborative working environment
• Townsville-based role with an established and growing organisation

If you're an organised administrator who thrives in a busy environment and enjoys being the backbone of a team, we'd love to hear from you.