Administrative Assistant

Catholic Diocese of Broken Bay; Sydney; On-site; AUD 60,000 - 75,000; Full time

Job summary

A religious organization in Sydney seeks an experienced Administration Assistant to provide administrative support for the Safeguarding team. The role focuses on coordinating meetings, document preparation, and ensuring the confidentiality of sensitive information. Ideal candidates will possess strong organizational and communication skills and have experience in administrative roles. A relevant qualification and a Working with Children Check are required.

Qualifications

• Proven experience in administration, ideally with knowledge of legal or safeguarding processes.
• Excellent communication, organisational, and time management skills.
• High proficiency in Microsoft Office and document management systems.
• Sound judgement, discretion, and the ability to manage sensitive and confidential information.

Responsibilities

• Provide high-quality administrative support to the Safeguarding team.
• Assist the Safeguarding Legal Counsel with preparation of sensitive legal correspondence.
• Maintain accurate records and filing systems in accordance with Diocesan standards.
• Draft, format and proofread documents while ensuring alignment with Diocesan style guides.
• Liaise professionally with internal and external stakeholders.

Skills

Organizational skills

Communication skills

Time management

Discretion

Attention to detail

Education

Relevant tertiary qualifications or equivalent experience

Working with Children Check (WWCC)

Tools

Microsoft Office

Document management systems

Job description

Are you a highly organised and values-driven administrator looking to contribute to meaningful work in a respectful and supportive environment?

The Catholic Diocese of Broken Bay is seeking a capable and compassionateAdministration Assistantto support the work ofSafeguarding Broken Bay (SBB). In this pivotal role, you will provide efficient, accurate and confidential administrative support to the Safeguarding team – with a particular focus on supporting theSafeguarding Legal Counseland theSafeguarding Officer – Records.

This position requires commitment to confidentiality and the ability to handle emotionally challenging material with professionalism and resilience. You will be entrusted with confidential records and correspondence, often involving complex and sensitive content, and must approach every task with discretion, and sound judgment.

This is a role with purpose, where your skills in office administration, document management and communication will directly support the Diocese’s mission to ensure safe and welcoming environments for all.

Key Responsibilities

• Provide high-quality administrative support to the Safeguarding team, including coordinating meetings, minute-taking, venue and travel arrangements, and event support.
• Assist the Safeguarding Legal Counsel with the preparation of sensitive legal correspondence and documentation.
• Maintain accurate records and filing systems in accordance with Diocesan standards.
• Draft, format and proofread documents while ensuring alignment with the Diocesan style guide.
• Support file and version control processes, ensuring secure storage and handling of confidential records.
• Liaise professionally with internal and external stakeholders, including clergy, parishes, legal representatives, and diocesan entities.

About You

To succeed in this role, you will bring:

• Proven experience in administration, ideally with knowledge of legal or safeguarding processes.
• Excellent communication, organisational, and time management skills.
• High proficiency in Microsoft Office and document management systems.
• Sound judgement, discretion, and the ability to manage sensitive and confidential information.
• A collaborative approach and a strong sense of service.
• A Working with Children Check (WWCC) and relevant tertiary qualifications or equivalent experience.

Please apply by providing you CV and a cover letter which outlines how you meet the selection criteria outlined above. Please also include your motivation for working with the Catholic Diocese of Broken Bay, particularly in a safeguarding.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Religious Institutions

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