Executive Officer

University of Technology Sydney; Sydney; On-site; AUD 138,000 - 145,000; Full time

Benefits offered by this job

17% superannuation contribution

Job summary

The University of Technology Sydney is looking for an Executive Officer to provide high-level executive support and project management within the Office of the Pro Vice-Chancellor for Indigenous Leadership and Engagement. The role involves strategic oversight and operational management, requiring a skilled professional with strong communication abilities and cultural awareness. This full-time position offers an attractive salary and the opportunity to influence Indigenous education and engagement across the University.

Qualifications

• Highly skilled professional with executive support experience.
• Experience in strategic project management, ideally in the university sector.
• Strong communication skills for drafting documents and engaging stakeholders.

Responsibilities

• Provide high-level executive support to the PVC (ILE).
• Manage complex correspondence and prepare high-quality documentation.
• Assist with strategic reporting to committees and external bodies.

Skills

Executive support

Project management

Stakeholder engagement

Strategic planning

Interpersonal skills

Written communication

Analytical thinking

Time management

Cultural awareness

Job description

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University of Technology Sydney provided pay range

This range is provided by University of Technology Sydney. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

A$138,000.00/yr - A$145,000.00/yr

About the Team

The Office of the Pro Vice‐Chancellor (Indigenous Leadership and Engagement) (PVC (ILE)) is the site of cross‐University leadership in relation to UTS Indigenous education, employment and external engagement. The PVC (ILE) is a key member of the University’s senior leadership team and is also the Executive Director for the Jumbunna Institute for Indigenous Education and Research.

About the role

The Executive Officer is responsible for providing high-level executive support, project management, reporting, and select governance support to the PVC (ILE) across a wide range of portfolio areas. The position is expected to advise the PVC (ILE) and Director, Strategy and Operations about critical and emerging issues, new initiatives and policy/regulatory matters, make recommendations and lead the implementation of plans to address such issues.

The position also assists with operational and administrative management of the Office of the PVC (ILE), including supervising the PVC (ILE)’s executive assistant.

About you

You are a highly skilled and experienced professional with a strong record of achievement in providing executive support, strategic project management, and governance ideally within the university sector. Your tact, diplomacy, and interpersonal skills mean you excel at building relationships and engaging with stakeholders at all levels.

Your excellent oral and written communication skills enable you to draft complex correspondence, reports, and other documents with precision and clarity. You have strong strategic planning skills and a capacity for systematic and analytical thinking. You have excellent time management skills and the ability to respond to changing priorities and manage competing demands.

You have the ability to develop understanding of Indigenous cultural protocols and engage with all staff in a manner that is respectful, collegiate and thoughtful. This will also include ability to recognise priorities based on Indigenous values and processes to ensure an atmosphere of cultural safety in the professional context.

As Executive Officer, some of your responsibilities will be:

• Providing high-level, proactive executive support to the PVC (ILE), including management of complex correspondence and preparation of high-quality documentation such as briefings, speech notes, submissions, position papers and presentations for University Council, University Leadership Team, other senior leaders and external organisations.
• Supervising and providing daily direction to the Executive Assistant to the PVC (ILE), including providing guidance on managing priorities, and undertaking annual work planning and performance management.
• Providing strategic support and project management of projects and initiatives, as directed by the Director, Strategy and Operations and the PVC (ILE).
• Undertaking internal strategic reporting to UTS committees and external reporting to the Federal Government, Universities Australia, and other bodies on Indigenous education, research, and employment outcomes.
• Assisting the PVC (ILE) and Director, Strategy and Operations as required with drafting and editing complex documents such as business cases and proposals.
• Providing secretariat support to Office of PVC (ILE) committees and working groups where required, including preparing agendas, collating meeting papers, taking minutes of meetings, maintaining the actions list, and liaising with stakeholders to ensure completion of action items.
• Assisting the Director, Strategy and Operations with ensuring the smooth management of the Office’s operations and resources including compliance with UTS policies and procedures.

Base Salary Range: $138,882 to $145,495 pa (HEW 9)

This role attracts 17% superannuation in addition to the base salary.

This position is full-time, and appointment will be made on a fixed term basis for 12 months to provide backfill coverage for a staff member on secondment.

How to Apply

Please click the Apply link to be taken to the UTS website. Here you can download:

• full details of the application process;

• a copy of the position statement; and

• information on remuneration, benefits, terms and conditions

Please ensure that the file name for each document submitted includes IRC315940 and your name

For information to assist you with compiling statements to answer the selection criteria, please visit Answering Selection Criteria.

For help on how to apply through NEO please click here. As you will be unable to save your application once started, please have all required documents and information available prior to commencing.

Please ensure that the file name for each document submitted includes IRC315940 and your name.

Specific enquiries or issues with your application may be directed to the UTS Recruitment Team at [e-mail].

Closing Date: Monday 7 July 11.59pm (AEST)

Applicants must have current and valid work rights in Australia.

Accessibility

UTS Recruitment care about digital accessibility. If there is any content in our advertising that you have struggled with, please make us aware so that we can make our information accessible to all.

In addition, if you have a disability that requires adjustment to the recruitment process or an alternative application pathway please contact [e-mail] for assistance.

We welcome applications from women, Indigenous Australians, people with disability, those who identify as LGBTIQ and applicants from culturally and linguistically diverse backgrounds.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Education, and Strategy/Planning

• Industries

  Higher Education

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