Administrative Assistant

GIA Owners Corporation Pty Ltd; Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

GIA Owners Corporation Pty Ltd in Coburg North, VIC, is seeking an experienced administrator to support Senior Owners Corporation Managers. The role requires strong written and verbal communication and a professional approach to handling legal terminology and documentation.

You will have at least 4 years of administration experience, Australian work rights, and will manage calls, emails, quotes, minutes, and contract review, with proficiency in Microsoft Office.

Qualifications

• Minimum 4 years of administration experience is required.
• Australian work rights are required for this position.

Responsibilities

• Answering all incoming calls and attending to general telephone and email enquiries
• Arrange quotations, repairs and maintenance for works required
• Prepare agendas and minutes for meetings
• Review suppliers' contracts and agreements
• Drafting Letters
• Lodge insurance claims

Skills

Communication

Time management

Multitasking

Telephone & email handling

Drafting letters

Tools

Microsoft Office

Job description

GIA Owners Corporation Pty Ltd – Coburg North VIC

Our company is an Owners Corporation agency, with a growing portfolio consisting of residential, commercial and industrial properties.

The success of our business has proudly and solely been achieved through word of mouth, and we pride ourselves in providing excellent customer service and our highly professional relationship with clients.

About the role

This role involves assisting the Senior Owners Corporation Managers with key requirements, listed below. This role requires previous experience from administration roles and previous strata management or paralegal background. The role is suited for a person highly articulate in both written and verbal communication and someone who is comfortable with legal terminology. We take pride in our professionalism and expect you to execute every task with utmost skill and efficiency.

Minimum 4 years of administration experience is required for this position.

Australian work rights are required for this position.

Key Requirements

Highly articulate in both written and verbal communication, this is non-negotiable

Excellent organisation and time-management skills with a strong ability to multitask

Answering all incoming calls and attending to general telephone and email enquiries

Arrange quotations, repairs and maintenance for works required

Prepare agendas and minutes for meetings

Review suppliers' contracts and agreements

Drafting Letters

Lodge insurance claims

Proficient in Microsoft Office