Administration Support Officer - Casual

Queensland Government; Brisbane; On-site; AUD 34,000 - 44,000; Full time

Benefits offered by this job

Family-friendly environment

Salary packaging

Professional development allowances

Job summary

Queensland Government seeks a Casual Administration Support Officer to provide administrative and secretarial support across Maintenance Services, Assets & Infrastructure, ensuring smooth operations and relief cover for permanent staff during planned and unplanned leave.

You will handle reception enquiries, data entry, records, and general office duties, while supporting procurement, invoicing and work orders using S4HANA, MyHR and WHS Monitor within a collaborative team.

Qualifications

• Proven experience in office procedures, secretarial duties and data entry.
• Ability to manage records, correspondence and general office tasks with accuracy.
• Strong communication skills and confidentiality in handling staff and stakeholders.

Responsibilities

• Provide administrative and secretarial support across Maintenance Services, Assets & Infrastructure.
• Manage telephone and reception enquiries, process correspondence and data entry.
• Assist with purchase requisitions, invoices, work orders and documentation in SAP-like systems.
• Support health and safety processes and maintain accurate documentation.

Skills

Office administration

Data entry

Microsoft Word

Excel

Secretarial duties

Interpersonal communication

Tools

S4HANA

MyHR

WHS Monitor

Microsoft Office Suite

Job description

Your new role:As a Casual Administration Support Officer, you will provide administrative and secretarial support across Maintenance Services, Assets & Infrastructure, helping maintain efficient operations and providing relief for permanent staff during planned and unplanned leave. In this varied role, you will:Keep essential operations running: Provide administrative backfill across different work areas, supporting the day-to-day operations of Maintenance Services throughout Metro South Health.Deliver efficient administrative support: Manage telephone and reception enquiries, process correspondence, maintain records, undertake data entry and complete general office duties.Support business processes: Assist with purchase requisitions, goods receipting, invoices, work orders and documentation using systems such as S4HANA, MyHR, WHS Monitor and Microsoft Office applications.Work collaboratively to achieve results: Manage competing priorities, maintain accurate documentation, support workplace health and safety processes and contribute to quality administrative services.About you:You are a capable and adaptable administrator who takes pride in delivering accurate, professional and timely support. You enjoy working collaboratively, building positive relationships and adapting to changing priorities in a busy environment. To be successful in this role, you will bring:Strong administrative skills: Demonstrated knowledge of office procedures, secretarial duties, data entry and document management, with intermediate to advanced Microsoft Word and Excel skills.Excellent communication and interpersonal abilities: The ability to communicate professionally with staff, visitors and stakeholders, build effective working relationships and maintain confidentiality.Organisation and adaptability: The ability to prioritise competing tasks, manage your workload effectively, meet deadlines and respond flexibly to changing operational requirements.A commitment to teamwork and continuous improvement: A willingness to learn new systems, share information, follow established procedures and contribute to a positive, respectful and supportive team environment.This position is a frontline support role and is outside the scope of the Responsible Corporate Workforce Management requirements.What we can offer you:We offer a family-friendly work environment that supports you in making the most of Queensland's laid-back lifestyle.We are renowned for teaching and research excellence with strong relations with Queensland's leading tertiary institutions.We want to empower you to build a long-term career, with countless opportunities to learn and grow, no matter your roleYou'll have all the benefits of working for Queensland's world-class public health system including generous leave entitlements, attractive salary and remuneration packages, salary packaging and access to relevant professional development allowances and/or leave, study and research assistance, corporate discounts and employee wellness programs.About Maintenance Services, Assets & Infrastructure DivisionMetro South Maintenance Services are the incumbent maintenance provider for Metro South Health Hospitals and Health Service (MSH) Facilities, with the primary objective to manage the corrective and preventative maintenance for all MSH infrastructure and facilities. Metro South's asset management objectives define the approach for delivering maintenance outcomes and the role of Maintenance management in supporting the achievement of the organisational objectives.INTEGRITY | COMPASSION | ACCOUNTABILITY | RESPECT | ENGAGEMENT | EXCELLENCEOur values were created by employees for employees to shape our culture and inspire positive interactions in the workplace. Diversity of ideas, skills, traditions, and customs is celebrated as one of our greatest strengths. Having a workforce that reflects and understands the needs and expectations of our community is important to delivering safe, kinder, and more inclusive care.We recognise our strength comes from the diversity of our people and so we encourage people of all genders, ethnicities, ages, abilities, languages, sexual orientation, and family responsibilities to apply.We are better together.This work is licensed under a Creative Commons Attribution 3.0 Australia License.