Administration Support

Big Dog Support Services; Toowoomba Regional; On-site; AUD 50,000 - 65,000; Full time

Job summary

Big Dog Support Services is seeking an Administration Support to provide essential clerical and organizational help across departments. The role focuses on data entry, document management, meeting coordination, and maintaining confidential databases.

The successful candidate will excel in multitasking, communication, and proactive problem-solving, ensuring smooth operations and efficient workflows throughout the business.

Qualifications

• High school diploma or equivalent; certification in office administration is a plus.
• Proven experience in an administrative support role, preferably in a fast-paced environment.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills, with a keen eye for detail.

Responsibilities

• Provide administrative assistance to various departments, including data entry, filing, and document management.
• Coordinate and schedule meetings, appointments, and travel arrangements for team members.
• Assist in the preparation and distribution of reports, presentations, and correspondence.
• Maintain and update company databases, ensuring accuracy and confidentiality of information.
• Act as a point of contact for internal and external stakeholders, addressing inquiries and providing necessary information.
• Collaborate with team members to streamline administrative processes and improve overall efficiency.
• Manage office supplies inventory and place orders as required.
• Support HR functions, such as onboarding new employees and maintaining personnel records.
• Assist in organizing company events and meetings, including logistics and catering arrangements.
• Perform general clerical duties, including photocopying, scanning, and filing documents.

Skills

Data entry

Organization

Communication

Discretion/confidentiality

Time management

Multitasking

Education

High school diploma or equivalent

Office administration certification (preferred)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Job Description

Summary:

We are seeking a highly organized and detail-oriented individual to join our team as an Administration Support. This role will provide essential support across all departments, ensuring smooth operations and efficient workflow. The ideal candidate will possess excellent communication skills, a proactive approach, and the ability to multitask effectively.

Responsibilities:

• Provide administrative assistance to various departments, including but not limited to data entry, filing, and document management.
• Coordinate and schedule meetings, appointments, and travel arrangements for team members.
• Assist in the preparation and distribution of reports, presentations, and correspondence.
• Maintain and update company databases, ensuring accuracy and confidentiality of information.
• Act as a point of contact for internal and external stakeholders, addressing inquiries and providing necessary information.
• Collaborate with team members to streamline administrative processes and improve overall efficiency.
• Manage office supplies inventory and place orders as required.
• Support HR functions, such as onboarding new employees and maintaining personnel records.
• Assist in organizing company events and meetings, including logistics and catering arrangements.
• Perform general clerical duties, including photocopying, scanning, and filing documents.

Qualifications:

• High school diploma or equivalent; additional certification in office administration is a plus.
• Proven experience in an administrative support role, preferably in a fast-paced environment.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills, with a keen eye for detail.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving skills and the ability to work independently or as part of a team.
• Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.
• Knowledge of basic accounting principles and experience with budget tracking is desirable.