Administration Assistant

Pure Source Recruitment; City of Brisbane; On-site; AUD 50,000 - 65,000; Full time

Job summary

Pure Source Recruitment is seeking a hands-on administrator to support a busy office in Brisbane. The role covers reception relief, day-to-day office coordination, and a wide range of admin tasks to keep the office running smoothly.

You will join a collaborative team where attention to detail, proactive support, and strong organisational skills are valued. This is a varied, long-term opportunity with room to grow within the organisation.

Qualifications

• Proactive and positive approach to support others.
• Strong organisational skills to manage multiple tasks.
• Friendly, warm, and professional communication.
• High attention to detail and accuracy.
• Confident with Microsoft Office and office systems.
• Team-oriented with willingness to help across tasks.

Responsibilities

• Provide daily reception support including answering and transferring calls.
• Assist with meeting room setup to ensure a professional presentation.
• Coordinate mail and courier requirements.
• Support document preparation including formatting, printing, scanning, binding, and filing.
• Monitor office supplies and general consumables.
• Assist with travel bookings and staff administration requests.
• Maintain shared office areas including kitchen spaces and meeting rooms.
• Assist with maintaining office records, registers, and databases.
• Provide general administration support to the wider team.

Skills

Proactive attitude

Organisational skills

Communication skills

Attention to detail

Team player

Office coordination

Tools

Microsoft Office

Job description

This is a hands-on administration role supporting a busy and collaborative office environment. Working closely with the wider administration team, you will assist with reception relief, day-to-day office coordination and a broad range of administrative tasks that help keep the office running smoothly.

Your willingness to jump in and help wherever needed will be highly valued. From supporting meetings and coordinating travel through to keeping the office well stocked and presentable, this role will suit someone who enjoys variety and takes pride in creating a positive experience for both staff and visitors.

Duties and Responsibilities

• Provide daily reception support including answering and transferring incoming calls
• Assist with meeting room setup to ensure a professional presentation at all times
• Coordinate incoming and outgoing mail and courier requirements
• Support the wider team with document preparation including formatting, printing, scanning, binding, and filing
• Monitor office supply levels including stationery, kitchen items, uniforms, and general consumables
• Assist with travel bookings and administration requests for staff
• Maintain shared office areas including kitchen spaces, printer stations, and meeting rooms
• Assist with maintaining office records, registers, and databases
• Provide general administration support to the wider team as required

Skills, Experience and Qualities

• A proactive and positive approach with a genuine willingness to support others
• Strong organisational skills with the ability to manage multiple tasks effectively
• Your communication and interpersonal skills are friendly, warm, and professional
• High attention to detail and you take pride in producing accurate work
• Confidence using Microsoft Office and general office systems
• Someone who enjoys contributing to the overall presentation and smooth running of the office
• You must be a team player who is happy to assist with both administrative and day-to-day office support tasks

Benefits and Culture

This organisation has built a reputation not only for the quality of its projects, but also for the supportive and inclusive culture it has created internally. The team is collaborative, approachable and values people who contribute positively to the workplace.

You will enjoy working in a social and team-oriented environment where your contribution is recognised and appreciated. With strong leadership, career stability, and ongoing support, this is a fantastic opportunity for someone looking to build a long-term career within a highly respected business.

We have partnered with this organisation for many years and we continue to be impressed by the way they invest in, and support, their employees.

This is a business where people are encouraged to grow, collaboration is valued and hard work is recognised.

All Candidates will be notified of the outcome of their application by email or phone.