Administration & Operations Coordinator

Alectrix; Sydney; On-site; AUD 60,000 - 70,000; Full time

Job summary

Alectrix Pty Ltd is seeking an Administration Assistant to join the Kingsgrove office on a full-time basis. The role is essential to keeping the office operations running smoothly, coordinating jobs, and supporting both clients and tenants with timely communication.

The successful candidate will have 1–2 years of administration experience, be highly organized, and proficient in Microsoft Office. Experience with AroFlo is advantageous, and a collaborative, punctual professional attitude is valued.

Qualifications

• Minimum 1–2 years experience in an administration or office support role.
• Proficiency in Word, Excel, Outlook and PowerPoint.

Responsibilities

• Plan, assign and manage work orders for reactive and programmed jobs, ensuring optimal technician allocation.
• Monitor job progress throughout the day and intervene to keep work on track.
• Rebook and reschedule jobs swiftly when impacted by tenant unavailability or delays.
• Liaise with tenants to confirm site access and manage expectations on timing.
• Track recurring programmed works and ensure they are executed on time.
• Provide job updates or escalations to senior coordinators as needed.
• Update job notes, status codes and invoicing details in company systems.
• Maintain accurate information in client portals.
• Share information between office and field teams to keep work flowing smoothly.

Skills

Administration

Microsoft Office

Organisation

Time management

Written & verbal communication

Attention to detail

Teamwork

AroFlo

Tools

AroFlo

Job description

Alectrix Pty Ltd is seeking an Administration Assistant to join the Kingsgrove office on a full-time basis. The role is essential to keeping the office operations running smoothly, coordinating jobs, and supporting both clients and tenants with timely communication.

The successful candidate will have 1–2 years of administration experience, be highly organized, and proficient in Microsoft Office. Experience with AroFlo is advantageous, and a collaborative, punctual professional attitude is valued.