Administration Co-Ordinator

Rossy Pest Services; Geelong; On-site; AUD 34,000 - 41,000; Part time

Job summary

Rossy Pest Services is seeking an Administration Assistant/Co-Ordinator to join our team in North Geelong. The role is ~22.5 hours per week across Monday, Thursday and Friday, with hours between 7am and 5pm and potential future extension.

You will coordinate administrative tasks, handle calls and emails, manage schedules, and process work orders. Proficiency with QuickBooks and Formitize is desirable, along with strong communication and detail orientation.

Qualifications

• Minimum 5 years of experience in an administrative role.
• Strong organisational and time-management abilities.
• Excellent communication and interpersonal skills.
• Able to multitask and work under pressure.

Responsibilities

• Co-ordinate and provide administrative support.
• Handle phone calls, emails, and other communications efficiently.
• Schedule jobs and adjust the schedule to daily requirements.
• Be the first point of contact, answering calls and emails promptly.
• Enter, maintain and manage work orders in the job management system.
• Invoicing using QuickBooks.

Skills

Organisational skills

Time management

Communication

Autonomy

Tools

QuickBooks

Formitize

Job description

Rossy Pest Services is a locally known and operated company who prides itself on knowledge, experience, quality of work and communication.

We are excited to announce an opening for the position of Administration Assistant/Co-Ordinator at our company! We are seeking a highly organised, proactive, motivated, and enthusiastic person to become part of our amazing team working closely together with our awesome office coordinator's Elisa and Danielle, along with our team of technicians.

The role is based in our warehouse /office in North Geelong. Work time is approx. 22.5 hrs / week across 3 days a week. The work days we are looking for are Monday, Thursday, Friday with the flexibility to choose the hours that suit you (between the hours of 7am - 5pm).Future opportunity for a forth day.

Responsibilities:

Co-Ordinating and providing administrative support.

Handling phone calls, emails, and other communications efficiently.

Scheduling jobs and the initiative to be able to adjust the schedule to suit the requirements of the day.

Be the first point of contact, answering telephone calls and emails and responding accordingly.

Entering, maintaining and managing work orders in our job management system.

Invoicing using Quickbooks

Requirements:

Strong organisational and time-management skills.

Excellent communication and interpersonal abilities.

Ability to communicate confidently and book / sell inbound work enquiries.

Strong attention to detail.

Strong computer skills, and the ability to adapt to and learn varying software programs (Quickbooks / Formitize).

Minimum 5 years Prior experience in an administrative role.

Ability to multitask and work effectively under pressure.

Confident communicator and ability to effectively liaise with team members and clients.

Ability to work autonomously.

Comfortable with managing a very wide variety of tasks.