Administration Officer - Mirani State School

Queensland Department of Education; Mirani; On-site; AUD 38,000 - 52,000; Part time

Job summary

The Queensland Department of Education – Queensland is hiring an Administration Officer (AO3) at Mirani State School to support daily operations across HR, finance and facilities.

The role is permanent part-time (0.58 FTE), 35 hours per fortnight, with duties including recruitment onboarding, payroll processing, budgeting, asset coordination and compliance with department policies. You will be the friendly face for students, staff and families.

Qualifications

• Experience in school admin, HR, finance, or facilities is desirable.
• Ability to manage competing priorities and meet deadlines.
• Experience in records management and procurement processes is preferred.

Responsibilities

• Provide high-quality administrative and reception support as the first point of contact for students, parents, staff, and visitors, ensuring a welcoming and professional school environment.
• Coordinate finance, human resources, facilities, and records management tasks for school operations.
• Process financial transactions and maintain accurate records and filing systems.

Skills

Interpersonal skills

Customer service

Multitasking

Attention to detail

Job description

Queensland Department of Education – Queensland

The Administration Officer at Mirani State School supports daily school operations across human resources, finance and facilities, including staff recruitment and onboarding,workforce records, payroll administration, invoices, budgeting and financial reconciliations.

The role also coordinates maintenance, asset management, facility hire andminor works, while ensuring compliance with departmental policies and identifying opportunities to improve administrative processes and service delivery. This position is being offered in a Permanent Part-Time capacity (0.58FTE), 35 hours per fortnight.

About us:

The whole school belief that we are here to learn, here to be safe and here to have fun is central to our school direction and operations.

Mirani State School is located approximately 30km from Mackay in the beautiful Pioneer Valley and currently has approximately 300 students. Our students enjoy a wide variety of Academic, Cultural and Sporting opportunities that develop their individual strengths and talents whilst promoting a strong sense of community and school spirit.

Mirani State School believes in ongoing school improvement; for students, for staff and for the entire school community.

Your opportunity:

As the AO3 Administration Officer at Mirani State School, you will be the first point of contact for our school community—providing high-quality support to students, parents, and staff in a fast-paced and rewarding environment. This role is ideal for someone who enjoys variety, is eager to learn, and takes pride in contributing to the smooth and professional operation of a vibrant school setting.

The position plays a key role in supporting the efficient and effective delivery of school operations. Reporting to the Principal or nominated delegate, the role involves a broad range of administrative functions across human resources, finance, facilities, and general school operations.

As the first point of contact for students, parents, and visitors, you will be the face of the school—providing professional, friendly, and responsive service. You will manage daily administrative tasks such as staff support, financial processing, records management, and facilities coordination. The role also supports key school initiatives, including compliance tracking, and minor works projects.

Responsibilities Include, but are not limited to:

• Provide high-quality administrative and reception support as the first point of contact for students, parents, staff, and visitors, ensuring a welcoming and professional school environment.
• Assist with the coordination and delivery of school-based administrative functions, including finance, human resources, facilities, and records management.
• Process financial transactions such as accounts payable/receivable, preparing correspondence, reports, and documentation, and maintaining accurate records and filing systems.

It would be highly desirable to have the following skills and experience:

• Strong , positive interpersonal and communication skills, with the ability to provide exceptional customer service to students, parents, staff, and the wider school community.
• Proven ability to manage competing priorities, meet deadlines, and maintain attention to detail in a busy school environment.
• Experience in administrative functions such as finance, records management, and office support, ideally within an education or government setting.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.