Administration Officer - Tropical North Learning Academy - Smithfield State High School

Queensland Department of Education; Cairns Regional; On-site; AUD 55,000 - 75,000; Full time

Job summary

Queensland Department of Education is seeking an Administration Officer for Tropical North Learning Academy at Smithfield State High School. The role supports HR, finance and facilities, managing staff data, payroll administration and office workflows.

The position emphasises payroll administration, asset management and compliance with policy, contributing to accurate recordkeeping and timely processing within a school environment.

Qualifications

• Demonstrated working knowledge of OneSchool, including student management and reporting.
• Proficiency in Microsoft Office applications (Outlook, Excel, Word, OneDrive).
• Experience with staff data, payroll/admin processes and reporting is desirable.

Responsibilities

• Coordinate recruitment and induction for support staff.
• Maintain staff records and monitoring of workforce data.
• Assist with budget, financial registers and asset management.
• Support timesheets and leave entitlements under supervision.
• Ensure compliance with departmental policy and statutory requirements.
• Provide administrative support to principal and business manager as needed.

Skills

OneSchool knowledge

MS Office

HR records

Tools

TrackEd

IDAttend

Job description

Administration Officer - Tropical North Learning Academy - Smithfield State High School

Queensland Department of Education - Cairns QLD

The Administration Officer at Tropical North Learning Academy, based at Smithfield State High School, provides administrative support across human resources, finance and facilities to support school operations.

The role involves coordinating recruitment and staffrecords, processing payroll-related administration and financial transactions, assisting with budgets and reconciliations, and managing assets, maintenance, contractors and facility hire.

About us

Tropical North Learning Academy, Smithfield State High School is a high performing secondary school providing quality education and excellent outcomes for our students.

Smithfield State High School operates as an Independent Public Secondary School. We have a unique partnership through the Tropical North Learning Academy, with Trinity Beach State School and James Cook University. Together we offer quality, seamless education for our local community from early years through to university and other adult career pathways.

Your opportunity

The Administration Officer provides administrative support to the Deputy Principal responsible for Years 11 and 12 and undertakes key administrative functions relating to senior student management, curriculum administration, academic reporting and Queensland Curriculum and Assessment Authority (QCAA) requirements. The position contributes to the effective operation of school processes through accurate recordkeeping, coordination of information, data management and the timely completion of administrative tasks.

Responsibilities include, but are not limited to

• Contribute to the day to day management support staff within the school/college, including identifying corporate service issues, coordinating recruitment and selection, induction and training of support staff and where necessary, provide Injury Management support for staff.
• Interpreting departmental and school policies, guidelines and ensuring legislative and procedural requirements are met.
• Assist the Principal/Executive Principal/Business Manager in identifying workforce needs including maintaining accurate records, tracking staff data, monitoring staff replacement and ensuring all relevant compliance training is valid and current.
• Assist with the daily supervision of support staff by monitoring workloads, identifying workforce skills needs, and highlighting any performance issues to the Principal/Executive Principal/Business Manager, including research of professional development opportunities for support staff.
• Develop, monitor and track Blue Card processes and Accumulated Days Off (ADO) arrangements, assist with timesheet recording and signatories for support staff and provide advice to staff of leave entitlements
• Under the direction Principal/Executive Principal/Business Manager, organise and manage supply and contract placements for both teaching and support staff.
• Provide a range of financial administrative activities and operations including data entry, maintenance of financial registers, computing and clerical support for the effective operations of the office, in accordance with legislative, policy and procedural requirements

Desirable Skills and Experience

• Demonstrated working knowledge of OneSchool, including Student Management, Academic Reporting and Timetabling.
• Working knowledge of QCAA Student Management and senior student enrolment and reporting processes.
• Proficiency in Microsoft Office applications, particularly Outlook, Excel, Word and OneDrive.
• Experience using TrackEd, ID Attend or similar student management systems would be highly regarded.
• Previous experience using IDAttend or similar student attendance management systems would be highly regarded but is not essential.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.