Administrative Officer - Oxenford State School

Queensland Department of Education; Gold Coast City; On-site; AUD 52,000 - 66,000; Part time

Job summary

Oxenford State School, part of the Queensland Department of Education, is seeking a friendly and organised AO3 Administration Officer to support finance, HR and front office administration with a strong focus on school financial processes and staffing support.

The role is offered as a Temporary Part-Time position (0.93FTE), totaling 67.50 hours per fortnight. Expressions of Interest are welcome, with extensions not exceeding 12 months.

Qualifications

• Experience with school finance and HR administration would be advantageous.
• Strong attention to detail and proactive approach to school operations.

Responsibilities

• Support across finance, HR and front office administration with emphasis on school financial processes and staffing support.
• Process purchase orders, invoices, payments, receipting and banking; assist with accounts payable/receivable and reconciliations.
• Coordinate staff absences and payroll documentation; manage enrolment and attendance using departmental systems.

Job description

Administrative Officer - Oxenford State School

Queensland Department of Education – Oxenford QLD

Oxenford State School is seeking a friendly, driven and organised AO3 Administration Officer to join our school team.

The role provides support across finance, human resources and front office administration, with a strong focus on school financial processes and staffing support. The successful applicant will have school-based experience, strong attention to detail and a proactive approach to supporting the day-to-day operations of our school.

This position is being offered in a Temporary Part-Time capacity (0.93FTE), 67.50hours per fortnight.

This temporary vacancy is open to Expressions of Interest and any extensions to this appointment will not exceed 12 months.

About us:

Nestled at the base of the Gold Coast hinterland and just minutes from the coast, Oxenford State School is a welcoming Prep to Year 6 school committed to delivering high-quality education in a supportive and inclusive environment. Our experienced and dedicated staff provide engaging learning opportunities that inspire students to achieve their personal best and develop a lifelong love of learning. We pride ourselves on our strong partnerships with families and the wider community, fostering a positive school culture where every student is supported to succeed. With high expectations for learning and behaviour, Oxenford State School empowers students to become confident, respectful and resilient learners.

Your opportunity:

As the Administration Officer, your responsibilities will include but not limited to:

Finance:

• Process purchase orders, invoices, payments, receipting and banking, and assist with accounts payable and receivable, reconciliations and debt management.
• Support procurement, budget monitoring, corporate card reconciliations and financial administration of student payments, excursions and school activities.
• Maintain accurate financial records, investigate discrepancies and investigate issues to the Business Manager as required.

Human Resources:

• Assist with staff leave, timesheets, casual claims, payroll documentation, recruitment and maintenance of staffing records.
• Coordinate staff absences and relief arrangements (TRS) and monitor staff compliance requirements, including Blue Cards and mandatory training.

Front Office and School Administration:

• Provide friendly, professional front office support, managing telephone enquiries, correspondence and enquiries from students, families, staff and visitors.
• Maintain accurate student records and undertake enrolment, attendance and general administrative duties using OneSchool and other departmental systems, supporting the efficient day-to-day operation of the school office.

Please refer to the attached Role Description for further details about the responsibilities and requirements of a A03 Administration Officer.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.Applicants need to be a current Queensland Government employee to be eligible to apply.