Administration Officer - Cavendish Road State High School

Queensland Department of Education; Brisbane; On-site; AUD 55,000 - 75,000; Full time

Job summary

Cavendish Road State High School (Queensland Department of Education) is seeking an AO3 Administration Officer to support finance accounts payable and school procurement. You will handle invoices, requisitions and card transactions, maintain records and assist with asset registers and AR relief.

The role emphasizes accuracy, organisation, and confidentiality while providing purchasing support to staff and aligning with school policies and procedures.

Qualifications

• Strong attention to detail and accuracy in financial tasks.
• Well-developed organisational and time management skills.
• Effective communication and interpersonal abilities.

Responsibilities

• Processing invoices, requisitions, purchase orders and card transactions in OneSchool.
• Reconciling corporate card transactions and maintaining asset register.
• Providing purchasing and procurement advice to staff.
• Assisting with Student Resource Scheme administration and AR relief.
• Supporting financial systems improvements and day-to-day activities.
• liaising with program managers to identify issues and suggest solutions.

Skills

Attention to detail

Organisational skills

Problem solving

Communication skills

Job description

Administration Officer - Cavendish Road State High School

Queensland Department of Education – Queensland

Join our team and support the financial operations of our school

Cavendish Road State High School is seeking a dedicated, organised and detail-oriented AO3 Administration Officer ￂ Finance Accounts Payable to join our team.

This position plays an important role in supporting the school's day-to-day financial operations, ensuring the accurate and timely processing of financial transactions, maintaining financial records and providing purchasing, procurement and financial administration support to school staff.

About us:

Cavendish Road State High School is a well-established Queensland state secondary school located in Holland Park, Brisbane, catering to students from Years 7 to 12.

Established in 1952, the school is committed to academic excellence, student wellbeing and individual achievement.

It offers a wide range of learning opportunities, including specialist programs in football, netball, touch football, instrumental music and academic enrichment, while promoting a supportive, inclusive and community-focused learning environment.

About the role:

Working under the direction of the Business Manager, your responsibilities will include:

• Processing invoices, requisitions, purchase orders, corporate card transactions and charge accounts accurately and efficiently in OneSchool.
• Reconciling school corporate card transactions and maintaining the school's asset register in OneSchool.
• Providing purchasing and procurement advice and assistance to staff, ensuring compliance with relevant policies and procedures.
• Assisting with the administration of the Student Resource Scheme and providing relief support for accounts receivable.
• Supporting the development and improvement of financial systems, processes and practices to enhance financial and resource management.
• Managing day-to-day financial activities, identifying issues, liaising with program managers, researching options and recommending solutions.
• Identifying alternative approaches to managing school financial resources and assisting the Business Manager to determine appropriate courses of action.
• Ensuring all allocated work is undertaken in accordance with relevant legislation, departmental policies, procedures and requirements.
• Maintaining financial registers, undertaking data entry and providing a range of computing, clerical and financial administrative support services as directed by the Business Manager.

Please refer to the generic Role Description for the full duties and responsibilities of the position.

About you:

The successful applicant will demonstrate strong attention to detail and accuracy, well-developed organisational, time management and problem-solving skills, and effective communication and interpersonal skills.

They will be confident using computer systems, able to interpret and apply relevant policies and procedures, and demonstrate initiative, discretion and the ability to work both independently and collaboratively while maintaining confidentiality.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.Applications from recruitment agencies will not be accepted.