Administration Officer - Northview State School

Queensland Government; Mackay Regional; On-site; AUD 60,000 - 70,000; Full time

Job summary

Northview State School in Queensland is seeking an AO3 Administration Officer to be the first point of contact for students, parents and staff, delivering high-quality support in a fast-paced school environment. This role covers finance, HR, facilities and records management, contributing to smooth school operations and positive community experiences.

Reporting to the Principal, you will handle daily tasks, processing financials, enrolments, attendance data, and data entry into departmental

Qualifications

• Experience in administrative functions such as finance, records management, and office support, ideally within an education or government setting.
• Strong interpersonal and communication skills to provide exceptional service to students, parents, staff and the wider school community.
• Proven ability to manage competing priorities, meet deadlines and maintain attention to detail in a busy school environment.

Responsibilities

• Provide high-quality administrative and reception support as the first point of contact for students, parents, staff and visitors.
• Coordinate and deliver school-based administrative functions across finance, human resources, facilities and records management.
• Process financial transactions such as accounts payable/receivable and maintain accurate filing and records.

Skills

Interpersonal skills

Customer service

Prioritization

Attention to detail

Flexible/adaptive

Tools

Microsoft Office

OneSchool

QParents

QGov

Job description

About Northview State School:We believe that children come to our school to learn, to be safe and to be happy. All we do aims to satisfy this expectation. Learning is our core business. We aim to assist individual students to continuously develop their knowledge, skills and abilities within a supportive and caring school environment.About the Role:As the AO3 Administration Officer at Northview State School, you will be the first point of contact for our school community, providing high-quality support to students, parents, and staff in a fast-paced and rewarding environment. This role is ideal for someone who enjoys variety, is eager to learn, and takes pride in contributing to the smooth and professional operation of a vibrant school setting.The position plays a key role in supporting the efficient and effective delivery of school operations. Reporting to the Principal or nominated delegate, the role involves a broad range of administrative functions across human resources, finance, facilities, and general school operations.As the first point of contact for students, parents, and visitors, you will be the face of the school, providing professional, friendly, and responsive service. You will manage daily administrative tasks such as staff support, financial processing, records management, and facilities coordination. The role also supports key school initiatives, including student resource schemes, compliance tracking, and minor works projects.Responsibilities Include:Provide high-quality administrative and reception support as the first point of contact for students, parents, staff, and visitors, ensuring a welcoming and professional school environment.Assist with the coordination and delivery of school-based administrative functions, including finance, human resources, facilities, and records management.Process financial transactions such as accounts payable/receivable, preparing correspondence, reports, and documentation, and maintaining accurate records and filing systems.Maintain student records and assist with enrolment processes, attendance monitoring, and data entry into departmental systems.Contribute to a positive team culture by demonstrating flexibility, initiative, and a willingness to learn in a dynamic school environment.About You:It would be highly desirable to have the following skills and experience:Strong , positive interpersonal and communication skills, with the ability to provide exceptional customer service to students, parents, staff, and the wider school community.Proven ability to manage competing priorities, meet deadlines, and maintain attention to detail in a busy school environment.Experience in administrative functions such as finance, records management, and office support, ideally within an education or government setting.A proactive and flexible approach to work, with a willingness to learn new systems and adapt to changing priorities.Competence in using a range of software applications including Microsoft Office and experience in departmental systems (e.g., OneSchool, QParents, QGov).Interested? To Apply:Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history);Attach a 2-page response to the competencies section of the attached role description.We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.Applications from recruitment agencies will not be accepted.This work is licensed under a Creative Commons Attribution 3.0 Australia License.